Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support day-to-day financial operations for a long-term contract to hire opportunity in Melbourne, Florida. This role is ideal for someone who is comfortable handling both transactional accounting tasks and administrative coordination while maintaining accuracy, organization, and strong follow-through. The position will contribute to payables, receivables, cash handling, documentation management, and financial research, while partnering with internal teams to resolve issues and support consistent reporting.

Responsibilities:

• Review invoices and employee expense submissions, assign the correct accounting classifications, and route items to the appropriate cost centers for processing.

• Manage the petty cash process by tracking activity, reconciling balances, and maintaining accurate supporting records.

• Prepare and issue scheduled treasury payments, including quarterly check processing, with close attention to timeliness and accuracy.

• Organize and digitize high volumes of documentation, ensuring records are scanned, stored, and filed in the proper locations for easy retrieval.

• Handle financial and document-related requests tied to legal matters, including attorney correspondence, subpoenas, probate items, and similar inquiries.

• Record deposits, maintain orderly financial files, and support research related to outstanding accounts receivable questions or disputes.

• Investigate refund activity, prepare monthly patient refund checks, and assist with spend analysis and other reporting needs as requested.

• Verify the proper use of general ledger and division coding, identify unusual trends or exceptions, escalate unresolved issues, and collaborate across departments to strengthen controls and improve results.

• Experience supporting accounting operations in areas such as accounts payable, accounts receivable, billing, and general accounting activities.
• Working knowledge of account reconciliation practices and the ability to maintain accurate financial records.
• Familiarity with accounts receivable systems and comfort researching payment issues, discrepancies, and account-level questions.
• Strong administrative and organizational skills, including document management, record retention, and maintaining structured filing systems.
• Ability to make sound decisions within established authority guidelines while consistently meeting productivity and performance expectations.
• Effective communication skills for working with cross-functional partners and responding professionally to internal and external inquiries.
• Attention to detail and a commitment to following internal controls, applying correct coding, and supporting accurate financial reporting.