Assistant Business Office Manager (ABOM)

Assistant Business Office Manager (ABOM) Location: Verona, PA Facility: Seneca Place Job Type: Full-time Management: Proudly managed by Oakdale Seniors Alliance At Seneca Place, we believe senior living should be defined by purpose, connection, and peace of mind. Located in Verona, PA, and supported by Oakdale Seniors Alliance, our culture is deeply rooted in compassion, excellence, and genuine hospitality. We treat our residents and team members like family, working together to create an exceptional care environment. Our business office team is crucial to maintaining this standard by keeping our financial operations running accurately and seamlessly. About Us At Seneca Place, we believe senior living should be defined by purpose, connection, and peace of mind. Located in Verona, PA, and supported by Oakdale Seniors Alliance, our culture is deeply rooted in compassion, excellence, and genuine hospitality. We treat our residents and team members like family, working together to create an exceptional care environment. Our business office team is crucial to maintaining this standard by keeping our financial operations running accurately and seamlessly. The Role We are seeking a detail-oriented, highly organized Assistant Business Office Manager to support our campus's day-to-day financial operations. Working side-by-side with the Business Office Manager (BOM), you will be directly involved in managing skilled nursing and long-term care billing, resident trust accounts, accounts receivable (A/R), and family financial consultations. This is a perfect career opportunity for an administrative professional with a solid foundation in medical billing or healthcare bookkeeping who wants to grow into a senior leadership role. Key Responsibilities Billing & Accounts Receivable Support: Assist with the monthly billing cycles for Medicare, PA Medicaid, private pay, and commercial managed care insurances. Collections & Aging Reviews: Review accounts receivable aging reports under the direction of the BOM, following up on outstanding payments and helping resolve billing discrepancies. Resident Trust Fund Management: Maintain meticulous logs and balances for the resident trust accounts, ensuring accurate tracking of personal deposits, withdrawals, and full compliance with state regulations. Admissions & Insurance Verification: Coordinate with the admissions department to verify insurance benefits, secure authorizations, and meet with incoming residents or families to review financial responsibilities. Administrative Record Keeping: Ensure employee onboarding financial paperwork, local accounts payable routing, and vendor invoices are accurately coded, scanned, and forwarded to central finance. Qualifications Experience: Minimum of 1–2 years of experience in an administrative billing, bookkeeping, or office setting. Direct experience in a long-term care facility, skilled nursing facility (SNF), or hospital billing department is highly valued. Systems Knowledge: Strong proficiency with computer systems and Microsoft Excel. Familiarity with specialized long-term care electronic health records (EHR) and billing platforms like MatrixCare, PointClickCare, or similar systems is a massive plus. Financial Skills: Comfort dealing with numbers, data entry accuracy, and basic knowledge of healthcare reimbursements (Medicare/Medicaid processes). The Personality: Excellent communication and customer service skills. You must be able to explain complex billing and insurance statements to residents and their families with empathy, patience, and absolute professionalism. What We Offer Competitive salary based on healthcare billing experience. Immediate access to your earned wages before payday through the RAIN Earned Wage Access app! Comprehensive medical, dental, and vision insurance packages. Generous Paid Time Off (PTO) package and paid holidays. 401(k) retirement plan with employer match options. A steady, professional office environment with excellent opportunities for mentorship and internal promotion within the Oakdale Seniors Alliance family. #J-18808-Ljbffr