Executive Assistant & Office Manager
Highbeam
The executive assistant & office manager keeps the engine running. They support our leadership team by managing the small details that make a big impact—calendars, travel, admin, and operational logistics—while also keeping our New York office welcoming, well-stocked, and efficient. This role will be in-person in New York. Responsibilities Be the right hand to leadership Own complex calendaring, coordinate meetings across time zones, and proactively solve scheduling conflicts. Handle personal administrative tasks to free up leadership time (travel bookings, insurance forms, etc.). Run the office like a pro Maintain a clean, stocked, and functional office environment—including snacks, supplies, and vendor coordination. Manage accounts payable, track office expenses, and assist with people ops tasks like onboarding, access requests and perks. Stay on top of multiple moving threads—project deadlines, office to-dos, and executive priorities. Spot issues before they happen and jump in without being asked. Skills and qualities Hardworking. Won’t shy away from grunt work Smart. Never need to be told something twice Diligent. Reliably able to keep track of different threads High agency. Will get things done Trustworthy. Someone you can personally trust Proactive. Anticipates needs and takes initiative What we offer Chance to join the founding team of a well-funded startup chasing a huge opportunity. We offer: Competitive salary and meaningful equity Great location: Our NYC office is located in NoHo NYC, a short walking distance from the A/C/E, B/D/F/M, N/Q/R/W, 1, 6 trains. Generous paid time off policy We\'re still small: Help us figure out what benefits are most useful for you How to apply Apply by emailing View email address on click.appcast.io with your resume. Job details Seniority level: Entry level Employment type: Full-time Job function: Administrative Referrals increase your chances of interviewing at Highbeam by 2x Get notified about new Executive Assistant jobs in New York, NY . #J-18808-Ljbffr
- ...Run the day-to-day of our New York office — manage vendors, supplies, facilities, and building... ...team genuinely wants to be. Plan and execute in-office events, team gatherings, and... ...~5+ years in a blended executive assistant, office management, or operations role,...SuggestedFull timeWork at office
Enterpret
New York, NY17 hours ago - ...happens on the ground - in commercial environments where execution, technical judgment, and trust determine whether... ...their lives. The Role We're hiring an Executive Assistant & Office Manager to be the operational backbone of Mecka's New York office...SuggestedFull timeFor contractorsWork at officeShift work
The Mecka
New York, NY1 day ago $100k - $150k
...Executive Assistant and Office Manager About Solstice Solstice is redefining how life sciences organizations commercialize their therapeutics. We are building a commercial engine that enables pharmaceutical marketers to launch campaigns at unprecedented speed....SuggestedFull timeH1bWork at officeVisa sponsorshipRelocation packageFlexible hoursSolstice Corp
New York, NY1 day ago- ...remote-friendly but the NYC office is our center of gravity. We'... ...Responsibilities The EA & Office Manager will be a trusted partner to... ...leadership — keeping three executives organized while owning the... ...delegation, and organization. Assist with ad hoc projects, events...SuggestedFull timeWork at officeRemote work
Op Labs Pbc
New York, NY1 day ago $75k - $85k
...this position are to provide office and administrative support in... ...company. THE DAY-TO-DAY Manage schedules and travel... ...ability to anticipate needs of executives and act accordingly. ~ Self... ...advertising, where AI doesn't just assist the campaign, it delivers...SuggestedFull timeWork experience placementWork at officeLocal areaViant Technology
New York, NY1 day ago$80k - $120k
## Executive Assistant and Office ManagerApplylocations: New Yorktime type: Full timeposted on: Posted 3 Days Agojob requisition id: RQ13867**About... ...the CUO, this role takes ownership of day-to-day office management and general administration, ensuring our workspace runs...Work at officeWorldwideFlexible hoursMsreinsurance
New York, NY4 days ago$70k - $79k
...Executive Assistant and Office Manager Full-time | Exempt | Based in New York City About Confluence Philanthropy Confluence Philanthropy is a mission-driven, membership network of more than 270 foundations, family offices, and investment managers. We help investors...Shorter hoursFull timeSummer workWork at officeShift workConfluence Philanthropy
New York, NY4 days ago$20 per day
...seeking a highly organized and resourceful Executive Assistant to provide strategic and administrative... ...process, and impact Executive Support: Manage complex calendars, travel, and... ...Daily lunch credit when you’re in the office (around $20/day) 401(k) plan with optional...Work at officeRelocation packageSocket
New York, NY5 days ago$30 - $35 per hour
...Our client, a company that manages multiple popular fitness nutrition products, is seeking an Executive Assistant/Office Manager to join the team on a temporary basis. The position is fully on site at their office in the Garment District of Manhattan . Job Details Manage...Hourly payFull timeTemporary workWork at officeLocal areaGainor Staffing
New York, NY1 day ago- ...engine that enables pharma teams to launch campaigns faster and more effectively. The Opportunity We are seeking an Executive Assistant & Office Manager to provide high-level support to the leadership team while helping to build and maintain a productive, efficient, and...Work at office
Meet Life Sciences
New York, NY1 day ago - ...Chris Baily in New York is seeking an enthusiastic EA/Office Manager to join a leading private equity firm. This role involves supporting a dynamic founder and the broader team while managing various office operations, scheduling, and travel arrangements. The successful...Work at office
Chris Baily
New York, NY4 days ago $85k - $125k
...AM – 5:00 PM Our client, a boutique investment bank in New York City, is seeking a highly organized, detail-oriented Executive Assistant & Office Manager to support firm leadership and oversee daily office operations. This is an excellent opportunity for a candidate...Full timeWork at officeImmediate startMonday to FridayCareer Group
New York, NY1 day ago$80k - $90k
...Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support... .... The ideal candidate will be adept at managing executive schedules, handling communications... ...information with discretion. Manage office tasks such as ensuring all spaces are...Work at officeRemote workJamison Door Company
New York, NY5 days ago$80k - $105k
...Our client, a prominent real estate investment company specializing in the life sciences space, is seeking an Executive Assistant/Office Manager to support their New York-based executives. This is an excellent opportunity to work with a high-achieving team in a diverse...Work at officeGainor Staffing
New York, NY5 days ago- ...Bloom Equity Partners Management, LLC is looking for a proactive Executive Assistant & Office Manager in New York City to support the firm’s Managing Partner and handle day-to-day operations. This role emphasizes calendar management, travel coordination, and maintaining...Work at office
Bloom Equity Partners Management, LLC
New York, NY5 days ago - ...we invite you to explore our opportunities. Discover your purpose. Embrace innovation. Experience #LifeatRealChem. Executive Assistant & Office Manager, Singapore This is an exciting opportunity to join Real Chemistry at a pivotal moment in our growth. Following the acquisition...Work at officeLocal areaRemote work2 days per week
twentysix
New York, NY7 hours ago $80k - $90k
...seeking a highly organized, proactive, and detail-oriented Executive Assistant & Office Administrator to support senior leadership while ensuring... ...through, strong organizational systems, and the ability to manage competing priorities with professionalism and discretion....Work at officeVantageScore®
New York, NY3 days ago- ...ve backed 300+ startups (Rain, Synthetix, Pendle, and many more), now collectively valued at $15B+. We’re hiring an Executive Assistant & Office Manager to support both the day-to-day operations of our NYC office and provide direct support to leadership. What you’ll do...Work at office
Alliance
New York, NY1 day ago - ...Executive Assistant & Office Manager Range is creating AI-powered solutions to eliminate financial complexity for our members. We\'re transforming wealth management through the perfect blend of cutting-edge technology and human expertise. We\'re obsessed with member experience...Work at office
RANGE
New York, NY3 days ago - ...Recruiting at Solomon Page Group LLC A dynamic NYC Real Estate Investment Company is seeking a new Full-Time/Permanent Office Manager/Executive Assistant to join their growing team! This person’s time will be divided between executive, administrative, and operational...Permanent employmentFull timeSummer workWork at office
Solomon Page
New York, NY5 days ago $75k - $85k
...Executive Assistant & Office Manager About Bloom Equity Partners Bloom Equity Partners is a lower-middle-market private equity firm focused oncontrolinvestments in enterprise software and business services.We'rea small, high-output team where everyone wears multiple hats...Work at officebloomequitypartners
New York, NY5 days ago- ...environment where individuals can redefine their narratives and become their best selves. Job Summary The Executive Assistant & Office Manager will provide high-level administrative support to the Chief Operating Officer (COO), Admin Office and as needed, to...Work at officeFlexible hours
Urban Pathways
New York, NY3 days ago - Job Summary Leading private equity firm is looking for an enthusiastic EA/Office Manager to support a dynamic founder and broader team, and wants to learn and develop professionally. This is a great opportunity to join a young, very successful company and grow with it....Work at office
- ...machine learning science to develop Nabla: the leading AI assistant that’s restoring the human connection at the heart of healthcare... ...The Role We're looking for a proactive, detail-oriented Office Manager / Executive Assistant to keep our New York office running smoothly and...Full timePart timeWork at officeLocal area
Nabla Corporation
New York, NY1 day ago $65k - $86k
...goals, supercharging CREW’s expansion. About the Role We are looking for a highly organized, proactive, and resourceful Office Manager / Executive Assistant to support our team and help keep the company operating smoothly. This role is designed to make the executive team...Work at officeFlexible hoursCREW Carbon
New York, NY5 days ago- ...Location: Midtown 5 days in office Job Summary: The Office Manager / Executive Assistant plays a critical role in supporting the sales team at [Hedge Fund]. This multifaceted position combines office management and administrative responsibilities to ensure the smooth...Work at office
Northbound Executive Search
New York, NY1 day ago $100k - $115k
...Job Overview – Office Manager & Executive Assistant Compensation: $100,000 – $115,000/year + bonus Location: New York, NY Schedule: Monday to Friday (In-Office) Atlantic Group is hiring an Office Manager & Executive Assistant in New York, NY for our client, supporting...Work at officeMonday to FridayAtlantic Group
New York, NY1 day ago- ...Lane, NFX and Y Combinator, with $27M venture capital raised since launch last year. Role Overview We’re hiring an Executive Assistant & Office Manager to serve as a high-leverage partner to our CEO and keep day-to-day operations running smoothly at our NYC...Full timePart timeWork at office
$46 - $47 per hour
...appointments, maintenance of files and office routines and procedures. Responsible to an Executive Officer of the Corporation, Executive Director... ...matters pertaining to quality management and performance improvement. Assist Executives, Officers and Administrators...Hourly payFull timeWork at officeNetwork Temp Inc
New York, NY1 day ago$120k - $150k
...WITH A DIVERSE & INCLUSIVE CULTURE As the Global Asset Management business of Prudential, we’re always looking for ways to... ...an astute, determined professional like you to fulfill an Executive Assistant / Office Manager position to provide executive support for PGIM...Full timeContract workPart timeWork at officeLocal area
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