Senior Project Coordinator

Project Coordinator

The Project Coordinator plays a crucial role in performing accounting and administrative tasks for multiple TEiC projects, including field purchasing, electronic timekeeping, overseeing site hire-in processes, completing hiring and termination forms, preparing weekly cost summaries, and providing internal and customer reporting as required. Reporting directly to the Field Accounting Supervisor, the Project Coordinator ensures efficient project operations and adherence to financial and administrative procedures.

Financial Management

• Set up and manage site purchasing for various job items, including rental tools and equipment.
• Maintain an organized purchase order log.
• Enter employee time for various projects into InEight daily and reconcile discrepancies as needed.
• Complete weekly cost summaries and other financial reporting as required.

Project Execution

• Assist with completing weekly progress reports.
• Complete all necessary internal reporting and external customer reporting accurately and on time

Collaboration

• Maintain effective communication with both the site team and the corporate office throughout the project duration.
• Coordinate the hire-in process for all project employees, ensuring proper completion of all documentation.
• Provide employees with proper forms to make payroll changes and submit completed paperwork to the payroll department.

Organizational Leadership

• Support local office and shop personnel with administrative tasks such as expense reports, and payroll entry.

Quality Control

• Maintain confidential employee files at the corporate office during projects and submit them to human resources following project completion.
• Ensure all hire-in paperwork, including company-specific and regulatory documentation, is accurately prepared.