Executive & Personal Assistant to CEO

Executive & Personal Assistant to CEO

A growing commercial flooring company is seeking a highly organized, proactive, and trusted Executive & Personal Assistant to support the CEO in both professional and personal capacities. This individual will serve as a strategic partner, helping manage daily priorities, communications, scheduling, travel, follow-up items, and special projects.

The ideal candidate is detail-oriented, resourceful, highly confidential, and capable of anticipating needs before they arise. This role requires someone who can bring structure to a fast-paced environment, ensure critical tasks are tracked and completed, and help maximize the CEO's effectiveness and productivity.

Experience within the commercial flooring, construction, or related industries is preferred but not required.

Career Growth Opportunity

We are open to ambitious professionals who are looking for a unique opportunity to gain hands-on experience working directly alongside a CEO. This position offers exposure to executive leadership, business operations, project management, strategic planning, and the commercial flooring industry.

The ideal candidate is eager to learn, highly organized, driven, and looking to build a long-term career while developing valuable business and leadership experience. We are willing to invest in the right person who demonstrates strong work ethic, professionalism, initiative, and a desire to grow.

This role provides a rare opportunity to work closely with executive leadership and gain experience that can accelerate both professional development and future career opportunities.

Key Responsibilities

• Executive Support
• Manage and prioritize email communications
• Coordinate and maintain a complex calendar of meetings, appointments, and events
• Prepare meeting agendas, take detailed notes, and track follow-up action items
• Draft professional correspondence, reports, presentations, and communications
• Organize and maintain files, records, and important documentation
• Act as a gatekeeper for incoming requests and communications
• Track deadlines, commitments, and key initiatives to ensure timely completion
• Help organize priorities and ensure important items do not fall through the cracks
• Assist with strategic projects and executive-level initiatives
• Serve as a trusted partner in helping the CEO stay organized, focused, and accountable
• Business Operations Support
• Coordinate communication between executives, project managers, estimators, customers, vendors, and subcontractors
• Support project-related administrative functions as needed
• Assist with company events, meetings, and industry functions
• Help organize operational processes and improve efficiency
• Prepare reports and gather information to support business decisions
• Document ideas, action items, and initiatives discussed in meetings and assist with implementation
• Personal Support
• Coordinate personal appointments and scheduling
• Arrange travel, accommodations, and itineraries
• Assist with personal errands and special projects as needed
• Manage confidential personal information with the highest level of discretion

Qualifications

• Previous Executive Assistant, Personal Assistant, Office Manager, Project Coordinator, Administrative Assistant, or similar experience preferred
• Commercial flooring, construction, or related industry experience is a plus
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Ability to prioritize competing demands in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Strong attention to detail and follow-through
• Proficiency in Microsoft Office Suite, Outlook, Teams, and business software platforms
• Ability to work independently while anticipating executive needs
• Strong problem-solving skills and a proactive mindset
• Ability to confidently communicate with customers, vendors, subcontractors, and executive leadership

Benefits & Perks

• Medical, Dental, and Vision Insurance
• Paid Time Off (PTO) and Paid Holidays
• 401(k) Retirement Plan with Company Match
• Company-Paid Life Insurance
• Short-Term and Long-Term Disability Insurance
• Professional Development and Growth Opportunities
• Exposure to Executive Leadership and Business Operations
• Team Events, Networking Opportunities, and Industry Functions
• Casual, Team-Oriented Work Environment
• Opportunity to work directly with company leadership and contribute to the growth of the organization

What Success Looks Like

Priorities are organized and proactively managed

Meetings, communications, and commitments stay on track

Follow-up items are documented and completed

Business and personal responsibilities are coordinated seamlessly

Important ideas, projects, and initiatives are captured and acted upon

The CEO is able to focus on high-value leadership activities while knowing critical details are being managed effectively

Why Join Us?

Work directly alongside company leadership

Gain exposure to executive decision-making and business strategy

Opportunity for significant professional growth and advancement

Learn the commercial flooring and construction industry from the inside

Become a key contributor within a growing organization

Competitive compensation based on experience and qualifications

All inquiries and applications will be handled with strict confidentiality.

Hinsdale Tile and Carpet, Inc.