HR Coordinator

Human Resources CoordinatorThe University of South Carolina offers a valuable benefits package including but not limited to:Health and Life InsuranceRetirement ProgramsPaid TuitionDependent ScholarshipsAnnual LeaveSick Leave13 Paid Holidays (including an extended December holiday)Paid Parental LeaveProfessional Development OpportunitiesAbout University of South Carolina - From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Job Summary - Under general supervision, manages and coordinates a variety of professional duties in the administration of human resources programs for the Floyd School of Medicine Columbia (FSOM). Serves and maintains good working relationships with the SOMCBasic Sciences, Florence initiative, Brain Health Network, leased Prisma Health Medical Group-Midlands along with other departments for approximately 700 employees and 1700 including affiliates. This position coordinates and manages all HR-related actions, including hiring, job changes, reappointments, and terminations for staff to include FTE positions, temporary positions, research grant and time-limited positions in the HCM-Peoplesoft and PeopleAdmin systems for various departments of FSOM. Ensures operational accuracy and efficiency initiating and monitoring HR actions. Manages, plans, and coordinates various human resources-related functions to include: processing position description updates in PeopleAdmin. Submits job postings through PeopleAdmin and assists on interview committees, as needed. This position coordinates all HR-related actions, including hiring, job changes, reappointments, and terminations for faculty and staff. Manages internal performance review process for department staff Conducts follow-up activities to ensure correct updates are processed, approved, and notated in PeopleSoft HCM and special human resources-related projects as assigned. Serves as backup for Time & Labor (T/L & ABS) and benefits management. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.Job Related Minimum Required Education and Experience - Requires a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.Required Certification, Licensure/Other CredentialsPreferred Qualifications - Knowledge and understanding of USCHR policies, State of SC HR regulations and applicable federal HR laws/regulations specific to higher education Prior experience with cross functional HR program management.Knowledge/Skills/Abilities - Knowledge of regulations, laws, processes, and procedures concerning human resources management. Ability to communicate effectively, both orally and in written form. Ability to manage multiple assignments simultaneously Knowledge and use of Microsoft Office products, as well as human resource products HCMPeopleSoft and PeopleAdmin or similar. Demonstrated skills in collecting, generating, and presenting data concerning human resources-related issues. Ability to work effectively independently and as a team Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.Job DutiesJob Duty - Manages and coordinates the entire hiring process, recruiting, hiring proposal, offer letters, required hiring items, assigning onboarding tasks, Form I-9 completion for staff: temporary, research grant and time-limited positions and non-academic affiliates at FSOM as assigned. Evaluate and approve Hiring proposals submitted from FSOM departments before submitting to DHR to provide ensure accuracy and compliance. Assists on interview committees, as needed with departments and providing HR interviewing and recruitment tools. Processes position description updates (reclassification, ADR, PD changes such as department, supervisor, hours, location updates, etc.) in PeopleAdmin. Coordinate with managers the FSOM Annual review for FTE staff to ensure compliance with DHR. Assignments may vary depending on the volume of hires throughout the year. Serves as a backup for FSOM HR team as needed with hires and position description Actions.Essential Function - YesPercentage of Time - 30Job Duty - Initiates and approves transactions with HCM-Peoplesoft for HR actions, salary changes, status changes, hours worked, supplements, PFP, and bonus payment. Advises and coordinates with HR department contacts to approve and ensure compliance of these type of transactions through PeopleSoft and/or HCMPeoplesoft. Ensures proper completion, documentation, and maintenance of all related employee files. Serves as a backup and assists FSOM HR team as needed.Essential Function - YesPercentage of Time - 25Job Duty - Interprets, provides guidance, and enforces HR policies and procedures. Serves as a liaison with faculty, staff, and HR department contacts as necessary to obtain and provide information as it is related to Human Resources. Assists employees with T/L and ABS-related issues and serves as a backup for T/L AdministratorEssential Function - YesPercentage of Time - 10Job Duty - Manages and completes special HR-related projects for the SOMC HR office as assigned such as I-9 audit. Quarterly DHR Telecommuting reports. Collaborates with the Office of the Dean's special projects and Legal Office requests. Analyze and prepare yearly staffing, turnover and hiring reports for FSOM HR and Leadership. Backup for monthly Prisma reports for the Benefits AdministratorEssential Function - YesPercentage of Time - 10Job Duty - Evaluate and escalates moderate to high level issues to HR staff as needed and provides support such as collecting documentation, interviews, preparing leave reports and participate as necessary in meetings with employees.Essential Function - NoPercentage of Time - 10Job Duty - Performs other duties as assigned.Essential Function - YesPercentage of Time - 5Job Duty - Coordinate and manage the FSOM Staff annual EPMS Program for assigned areas. Advise managers of the EPMS process and provide evaluation tools. Collect and document EPMS review log and work with DHR to complete the process and troubleshoot any errors with departments and ensure complianceEssential Function - YesPercentage of Time - 10Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.Safety Sensitive or Security Sensitive - NoHazardous weather category - Non-EssentialPosting Detail InformationNumber of Vacancies - 1Desired Start Date - 09/16/2026Job Open Date - 08/24/2026Job Close Date - 10/08/2026Open Until Filled - NoSpecial Instructions to Applicant - Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by October 8, 2026EEO Statement - The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.