Contract Management Supervisor II (Austin Parks and Recreation)

Contract Management Supervisor II

Under minimal direction manages buying, contracting and/or grant activities within a department.

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.
• Evaluates business process effectiveness and efficiency and makes recommendations for improvement.
• Researches and designs contract management strategies that meet business needs.
• Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings.
• Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management.
• Monitors and audits contract expenditures and/or infrastructure usage activities.
• Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes.
• Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers.
• Oversees the development of management and productivity reports, studies and analyses.
• Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements.
• Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.

Responsibilities - Supervisor and/or Leadership Exercised:

• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities:

• Knowledge of general business and management processes.
• Knowledge of contracts and contract terms.
• Knowledge of cost/benefit analysis.
• Knowledge of project management.
• Knowledge of Federal, State and Local laws.
• Knowledge of city practice, policy and procedures.
• Knowledge of supervisory and managerial techniques and principles.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritization.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to work independently.
• Ability to understand, interpret and apply detailed and complex information.
• Ability to lead and manage a multi-discipline work force.
• Ability to write reports.
• Ability to evaluate contract agreements.
• Ability to provide internal consulting services.
• Ability to negotiate.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other city employees and the public

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity.
• A Master's Degree may substitute for required experience up to two (2) years.

Licenses and Certifications Required:

• None.

Preferred Qualifications/Experience:

• Experience leading department-wide procurement activities related to the purchase of equipment, goods, and services, in compliance with local, state, and federal guidelines.
• Experience leading municipal contract negotiations, including developing, managing, monitoring, presenting, and performing compliance of high-profile public contracts.
• Experience monitoring contracts renewals and amendments and purchase orders.
• Experience with conducting active contract desk reviews and database compliance management.
• Experience with drafting/developing contract documents, grants, correspondence to boards, commissions and City Council.
• Experience with accounting software and electronic purchasing systems.
• Experience presenting to Boards and Commissions.

Preferred Education/Certifications:

• Certified Texas Contract Manager (CTCM) Certification.

Other:

• Ability to travel to more than one work location.

Notes to Candidate:

The City of Austin Parks and Recreation (APR) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

The purpose of this Contract Management Supervisor II position is to directly supervise the Contracts, Purchasing, and Grants work unit. This position will be responsible for monitoring all aspects of and drafting contracts, grants, correspondence, and meeting notes. It will also be responsible for representing the Parks and Recreation Department at public meetings (boards, commissions, city council, neighborhood groups, etc.).

Work Location:

Austin Parks and Recreation Main Office, 200 S. Lamar Blvd., Austin, TX 78704

Work Schedule:

• Monday through Friday; 8:00 a.m. to 5:00 p.m.
• May be required to work during special events, evenings, weekends and holidays.
• Work schedule and location is subject to change based on department need and programs.
• May be required to work during city emergencies such as extreme weather events.

Salary Range:

$80,490.00 to $102,200.00 Annually.

Application Instructions/Job Requirements:

• Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as "See Resume" will not be accepted and a resume alone will not be accepted in lieu of a complete online application.
• Skills Assessments: Skills assessment(s) may be required as part of the recruitment process.
• Virtual Interviews: APR may conduct virtual interviews.
• Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview.
• Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to ten (10) pounds. Prolonged periods of sitting at a desk and working on a computer. Must be physically and mentally able to communicate, respond and work with participant's needs and safety issues.

Other Information:

• Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you will drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
• 90 Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department.
• Tobacco and Vape-Free Workplace: All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site including construction sites, parking lots, garages or in any personal vehicles located on the premises.

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