Office Manager Assistant

Job Description

Job Description

Office Manager Assistant

Quality Subaru | Wallingford, CT | Full Time, On Site | $21 to $25 per hour

Our accounting office handles everything that happens on paper after a car is sold: titles, registrations, payoffs, deposits, and rebates. We're adding an assistant to work directly with our Office Manager. You'll start with title, DMV, and payables work, then get cross-trained on month-end close and factory reporting. We want someone who will grow into a larger role in the office over the next few years.

Dealership experience isn't required. Accuracy, organization, and comfort with numbers are.

Pay and benefits

•       $21 to $25 per hour, based on experience

•       Health and vision insurance, paid time off, and a 401(k)

•       Paid support toward professional certifications

•       Structured cross-training with a path to more responsibility in the accounting office

•       A single-point, family-oriented store: one rooftop, one team, and managers who know your name

What you'll do

•       Prepare and submit Connecticut DMV title and registration paperwork, and track every title in and out

•       Process trade-in payoffs and lien releases

•       Submit manufacturer rebate and incentive claims

•       Enter vendor invoices, prepare daily bank deposits, and reconcile vendor statements

•       Process warranty and service contract cancellations and customer refunds

•       Cover the front office and keep deal files and compliance records complete

•       Learn schedule reconciliation, month-end close, and factory reporting alongside the Office Manager

Requirements

•       1 to 3 years of office, administrative, bookkeeping, or accounting support experience

•       Basic Computer Skills

•       Accurate, deadline-driven work on detailed paperwork

•       Discretion with confidential customer and employee information

Nice to have

•       Car dealership office experience

•       Experience with a dealer management system (DMS)

•       Connecticut DMV title experience