Purchasing Specialist

Job Description

Job Description

Purchasing Specialist

• Location: Trenton, NJ (On-Site)
• Job Type: Full-Time, Direct Hire
• Salary: $65,000 – $70,000 Annually
• Experience Required: 3–5 Years

About the Role

A growing and dynamic organization in the Trenton area is seeking a highly organized and detail-oriented  Purchasing Coordinator to join our team. This role is critical to maintaining smooth daily operations by managing purchasing activities, coordinating orders, supporting inventory workflows, and assisting with accounting-related processes.

The ideal candidate thrives in a fast-paced environment, excels at multitasking and prioritization, and has strong hands-on experience with  NetSuite ERP and QuickBooks . We are looking for someone with exceptional attention to detail, strong communication skills, and a solid understanding of purchasing, fulfillment, and accounting principles.

Key Responsibilities

• PO Management: Create, manage, and track purchase orders (POs) from creation through receipt and invoice matching.
• Order Coordination: Process and manage customer orders end-to-end, ensuring accuracy, timely fulfillment, and customer satisfaction.
• Systems Management: Utilize NetSuite ERP daily for PO entry, inventory management, reporting, and workflow coordination; assist with QuickBooks data entry, reconciliation support, and financial record maintenance.
• Vendor Relations: Communicate with vendors and suppliers regarding pricing, lead times, and delivery schedules.
• Logistics & Inventory: Coordinate with warehouse and operations teams to ensure timely receipt and shipment of goods; monitor inventory levels and initiate replenishment orders as needed.
• Discrepancy Resolution: Resolve issues related to purchase orders, invoices, shipments, and inventory records.
• Reporting & Finance Support: Generate and analyze reports related to purchasing, open orders, and inventory. Support the finance team with accounts payable documentation, invoice reconciliation, and three-way matching.
• Customer Service: Proactively communicate with customers regarding order status, shipping timelines, delays, or changes.

Required Qualifications

• Experience: 3–5 years of experience in purchasing, procurement, order coordination, accounting support, or a related operations role.
• Software Proficiency: Strong proficiency with NetSuite ERP (or similar ERP systems) and a working knowledge of QuickBooks/accounting support functions.
• Process Knowledge: Strong understanding of procure-to-pay and order-to-cash processes, alongside fundamental accounting principles (accounts payable, reconciliations, etc.).
• Soft Skills: Exceptional organizational skills with extreme attention to detail. Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
• Communication: Strong written and verbal communication skills.
• Tech Skills: Proficiency in Microsoft Office Suite, especially Excel and Outlook.

Preferred Qualifications

• NetSuite certification or advanced NetSuite experience (purchasing, inventory, fulfillment, and reporting modules).
• Experience in wholesale, distribution, or supply chain environments.
• Familiarity with EDI systems or third-party logistics (3PL) coordination.

What We Offer

• Competitive salary ($65,000 – $70,000) based on experience.
• Comprehensive health, dental, and vision benefits.
• Paid time off (PTO) and company holidays.
• A stable, full-time on-site position with a supportive, collaborative, and close-knit team.
• Opportunities for professional growth and advancement.

Company Description

PrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally:

•\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data
•\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes
•\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs
•\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industry

Company Description

PrideStaff is a national staffing service founded in 1978 with over 80 locations nationwide. We are currently expanding with a new office in East Hanover and are looking for individuals to share our mission: Consistently provide client experiences focused on what they value most. Professionals who are client service driven, goal orientated, organized and have an internal drive for success possess the qualities to be successful with PrideStaff. Additionally:\r\n\r\n•\tClients and candidates consistently rate PrideStaff among the top recruiting firms within the staffing industry based on Net Promoter Score (NPS) data\r\n•\tPrideStaff provides comprehensive training to Staffing Consultants on our proven sales, recruiting and staffing processes\r\n•\tWe help our Staffing Consultants succeed with leading edge recruiting technology and performance improvement programs\r\n•\tWe offer one of the most unique and competitive compensation plans in the Staffing and Recruiting industry