Executive Secretary to the Superintendent

Executive Secretary To The Superintendent

Anderson, SC

The purpose of this classification is to provide confidential administrative and clerical support services to the Superintendent, Board of Trustees, and District personnel. Responsible for assisting to establish the proper atmosphere for the office, and to work cooperatively to provide the best educational system available to students in the District.

Act as secretary to the Superintendent, providing administrative support through arranging and scheduling appointments, meetings, travel arrangements, and communicating advice and direction from the Superintendent.

Act as secretary to the Board of Trustees, providing administrative support in polling members to special meetings, committee meetings, public hearings, and coordinate meeting locations, technical requirements, and catering arrangements.

Provide customer service by screening incoming calls, assisting visitors, and directing calls and guests appropriately.

Maintain a calendar of deadlines, meetings, and other events for the Superintendent.

Stay abreast of current issues and affairs in the District to project a professional image of the Superintendent's office, and to relay information to personnel or the public.

Maintain confidential files for the Superintendent to include personnel, student matters, and principal evaluations.

Conduct interviews with personnel, parents, students, and other patrons wishing to discuss problems or concerns with the Superintendent.

Attend regular Board of Trustees meetings, special meetings, committee meetings, work sessions, public hearings, or retreats as needed.

Record proceedings of Board of Trustees meetings, transcribe and edit minutes, prepare final copies for official records, and post official copies to the District's website.

Maintain current files of Board policies and disseminate new and/or revised policies to District administrative staff and school administrative staff.

Knowledge of school district operations, services, and policies; Knowledge of general office procedures and protocols; Knowledge of financial rules, regulations, laws, and procedures; Good interpersonal skills and abilities; Ability to prioritize and multitask effectively; Ability to make concise independent decisions; Advanced secretarial skills; Ability to communicate effectively orally and in writing; Knowledge and proficiency in Microsoft Office, and various software applications; Knowledge of Robert's Rules of Order parliamentary procedures; Good organizational skills. Ability to take dictation (shorthand or equivalent).

Use computers for data entry; or use hand-held power equipment or light machinery; Use computers for word processing, spreadsheets, PowerPoint presentations or custom applications. Use electronics or complex software, hardware, or network systems; operate, complex machinery; Use fax machine, collating machine, postage machine, laminating machine, and other related office equipment.

Completion of high school/GED . Education may be substituted for experience. Some college preferred.

3 years previous experience with a school district in another secretarial position. Experience may be substituted for education.

A highly qualified certification is preferred.