Office Manager

Office Manager Office & Facilities Management Position Summary The Office Manager is responsible for ensuring the smooth and efficient day-to-day operations of the office environment. This role oversees administrative functions, facilities management, vendor coordination, and employee support services. The Office Manager serves as a central point of contact for office-related needs, working cross-functionally to maintain a productive, organized, and welcoming workplace. This individual will collaborate with leadership, property management, and external partners to uphold operational standards and support company growth. Key Responsibilities Office Operations & Administration Oversee daily office operations, ensuring a clean, organized, and fully functional work environment. Develop and implement office policies, procedures, and systems to improve operational efficiency. Manage office supplies, equipment inventory, and procurement processes. Coordinate office moves, space planning, and workspace configuration as needed. Facilities & Building Management Serve as primary liaison with property management, building engineers, and maintenance teams. Oversee building access, security protocols, key management, and door hardware systems. Coordinate with MEP firms and contractors for building maintenance, repairs, and improvements. Ensure compliance with building rules, regulations, safety codes, and COI requirements. Vendor & Contract Management Source, evaluate, and manage relationships with office service vendors (cleaning, catering, IT, security, etc.). Negotiate contracts, service agreements, and pricing to ensure cost-effectiveness and quality. Monitor vendor performance, ensure SLA compliance, and resolve service issues promptly. Maintain a current directory of required and preferred vendors with contact information. Budget & Financial Oversight Develop and manage the office operations budget, tracking expenses and identifying cost-saving opportunities. Process invoices, purchase orders, and expense reports related to office operations. Prepare monthly and quarterly budget reports for leadership review. Employee Experience & Support Act as the first point of contact for employee office-related requests, questions, and concerns. Coordinate onboarding logistics for new hires including workspace setup, access badges, and equipment. Plan and organize office events, team-building activities, and company gatherings. Support health and safety initiatives, emergency preparedness, and workplace wellness programs. Communication & Coordination Maintain effective communication channels between departments regarding office operations and updates. Prepare and distribute internal communications, memos, and office announcements. Coordinate with executive leadership on administrative priorities and special projects. Required Skills & Qualifications Technical & Professional Skills Proficiency with office management software and tools (e.g., Microsoft Office Suite, Google Workspace, project management platforms). Experience with facilities management systems, building access controls, and space planning tools. Strong organizational skills with meticulous attention to detail and ability to multitask. Budget management experience including expense tracking, forecasting, and vendor negotiations. Excellent written and verbal communication skills. Leadership & Interpersonal Skills Proven ability to manage multiple priorities in a fast-paced, dynamic environment. Strong interpersonal skills with the ability to build relationships at all levels of the organization. Self-starter with excellent problem-solving abilities and a proactive, solutions-oriented mindset. Experience supervising administrative staff or office support teams. Industry Experience 3–5 years of progressive experience in office management, facilities coordination, or administrative operations, preferably within commercial real estate, property management, corporate services, or professional services environments. Familiarity with building codes, safety regulations, and workplace compliance standards. Education & Certifications Bachelor's Degree in Business Administration, Facilities Management, Communications, or a related field is required. Associate's Degree with equivalent professional experience will be considered. Additional Requirements Ability to be on-site during core business hours with flexibility for occasional early morning, evening, or weekend needs. Ability to lift up to 40 lbs and perform light physical tasks related to office setup and maintenance. Strong commitment to fostering an inclusive, supportive, and collaborative work environment. Valid driver's license and ability to travel locally between office sites as needed. Salary Range $25.98 - $41.02 USD (Hourly) Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit. Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors. Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including: Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only Dental provided through UHC Nationwide Vision provided by UHC Flexible Spending Account for Health & Dependent Care Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific) Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera Corporate Wellness Program provided by Goomi Group Employee Assistance Program Wellness Days 401k Plan Basic and Supplemental Life Insurance Short Term & Long Term Disability Critical Illness, Critical Hospital, and Voluntary Accident Insurance Tuition Reimbursement (available 6 months after start date, capped) Paid Time Off (accrued and prorated, maximum of 120 hours annually) Paid Holidays Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law