Attendance Secretary

Job Summary : This position is responsible for entering and maintaining student attendance data, records and related materials; primary contact with parents regarding student attendance; provides secretarial and other support services to students, staff, parents, administrators, and the public; promotes positive public relations for the attendance office, the school, and the district.

DUTIES AND RESPONSIBILITIES


This list of essential functions is not exhaustive and may be supplemented as necessary in consultation with the employee(s) involved.

1. Enters, updates, and maintains confidential student attendance data, documentation, and computer records. Maintains an attendance file for each student; prepares and generates the daily absentee report; prepares and generates custom reports for administrators and assists with a monthly census report.
2. Serves as receptionist for attendance office. Greets students, administrators, staff, parents, and visitors entering the attendance office; answers the phone and responds to inquiries; takes messages from parents to deliver to students; notifies parents/guardians of about unexcused absences through designated District platform.
3. Assesses whether attendance excuse notes are valid and genuine. Telephones parents to verify notes that look suspicious and refers forgeries to Assistant Principal for further action.
4. Explains school and district attendance policies to students, parents, staff, representatives from other school districts, and probation officers.
5. Selects, trains, supervises, and recommends grades for student assistants in: telephone skills, filing, use of office equipment, and confidentiality of records and computer data; trains parent volunteers to phone home on unexcused absences.
6. May contact staff to notify them of special student situations; may send out letters of may send out letters to parents when required by state law.
7. Creates bell schedules, period rotations, and maintains school calendar in student information system.
8. Enters attendance for field trips, sports, testing, and other school related absences.
9. Performs related duties consistent with this job description and employee assignment

REPORTING RELATIONSHIP: Reports to Assistant Principal or designee.

WORKING CONDITIONS: Works in office environment; frequent interruptions; daily and prolonged exposure to visual display terminal; exposed to high noise levels from student activity and visitors; exposed to students with infectious diseases, occasionally deals with upset parents, students and staff; may have to sit for prolonged periods of time.

AFFILIATION

SALARY LEVEL

CONTRACT

FLSA


NEOPA


Level F


239 days/8 hrs.


Non-Exempt

MINIMUM QUALIFICATIONS

Education and Experience: High school graduation or equivalent with two or more years of office experience preferably involving computer and record-keeping skills; experience working with adolescents and the public; school district work experience preferred.

Allowable Substitution: Training in computer skills and record-keeping may substitute on a month-to-month basis for one year of the required experience.

Knowledge, Skills, and Abilities: Knowledge of general secretarial procedures; knowledge of correct grammar, spelling, and English usage; keyboarding skills at 50 words per minute; ability to operate office equipment; good telephone skills; ability to maintain confidential information and records; ability to organize and set priorities; ability to work independently with minimal supervision; ability to coordinate assignments and deadlines from multiple staff members; ability to read, speak, write, and compute effectively; ability to exercise independent judgment, remain flexible, and work effectively under pressure; ability to interact with adolescents and parents in a warm, caring, and confident manner; ability to establish and maintain effective working relationships with staff and the public.

Licenses/Special Requirements: Ability to operate computers and learn specific software programs; ability to operate a 10-key number pad by touch; ability to attend to detail and accuracy; availability to work overtime on a monthly basis to meet deadlines.

Salary : Salary is based upon the current NEOPA Salary Schedule (Level F); placement on the salary schedule will be determined by Human Resources DOE. FLSA Non-Exempt.

Work Year : 239 days per year, 8.0 hours per day.

Benefits : Washington state health insurance coverage (SEBB) and a Washington state retirement package, for eligible positions. Generally, you are eligible for SEBB benefits if you are anticipated to work at least 630 hours per school year (September 1 through August 31).

The School Employees Benefits Board (SEBB) benefits include:

• Medical plans with prescription benefits
• Dental plans
• Vision plans
• Life and AD&D insurance
• Long-term disability insurance
• Medical Flexible Spending Arrangement
• Dependent Care Assistance Program

All offers of employment are contingent upon satisfactory results of background checks with prior employers and/or character references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Northshore School Board.


If you are current NEOPA member, ensure you are applying as an Internal Employee.

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