Secretary for Chemistry

Position Title: Secretary for Chemistry Compensation: $15.00 - 16.26 Department: Chemistry Start Date: 08/10/2026 About this opportunity: The Department of Chemistry is located in the Foundational Sciences Building on Ball State University's campus. We have a long history of focusing our efforts on giving our undergraduate and graduate students a high-quality learning experience. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship. What you'll do and what you'll bring: Position Function: Provide administrative and clerical support for the Chemistry department office and Chairperson; also serve as back-up for the Administrative Coordinator. Duties & Responsibilities: Serve as the first contact of the department; greet and assist visitors when they come into the office & direct them accordingly; answer the department’s primary phone line in a professional manner; transfer calls; receive and relay messages for Chairperson, faculty and staff when necessary; check and maintain the office voice mail; check and maintain general department email; answer questions & respond to general inquiries; provide excellent customer service; sort and distribute department mail. Provide information and support to the department; print exams and assignments as requested; make copies; assist faculty, staff, students and visitors; schedule appointments; coordinate meetings; assist with department key management and distribution; submit service and maintenance-related requests when necessary; make room reservations as requested. Assist with inquiries about the Chemistry graduate program; assist in making and tracking written offers to students; coordinate class schedules with the Graduate Advisor and enter permissions for graduate students each semester; assist with check-out sheets as needed for graduation. Perform tasks assigned by the Administrative Coordinator and Chairperson; includes act as back-up for the Administrative Coordinator. Serve as a department communication liaison to the Dean’s Office; help maintain department social media; post regularly to engage and grow social media following; maintain digital signage for the department in the building; create eye-catching slides promoting department events and announcements to display on screens; assist with maintaining and updating department website. Coordinate travel for faculty and students in the department; including collecting information, tracking and processing paperwork in the university’s travel system for both pre-approvals in advance of trips, and reimbursements upon return; review information for accuracy; submit vehicle requests; communicate with the Chairperson regarding travel budget. Arrange for student evaluations of faculty and graduate teaching assistants; schedule evaluations of lab courses each semester; distribute and file results of evaluations. Monitor and maintain office inventory of supplies; keep things up to date and organized in the workroom; purchase supplies; assist with maintaining office appearance. Provide support for the department Chairperson; assist in special report and data gathering. Assist in the planning and organizing of departmental events as needed. Participate in professional training and development as necessary for satisfactory job performance. Maintain regular and predictable attendance. Perform other related duties as assigned. Minimum Qualifications: Eighteen months of additional education or training beyond high school or equivalent Previous secretarial or related experience Experience with Microsoft Office. Preferred Qualifications: Associate's degree Proficiency in Excel; experience with graphic design Experience in secretarial support for large academic department. How to apply: For inquiries, please contact: Chemistry department at View phone number on click.appcast.io. Please follow upload instructions to attach all of the required supporting documents listed below: NOTE: Do not use the Autofill feature for resume: Cover Letter Resume Applications must be received by August 3rd, at 12:01 AM. What we offer: At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected. When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you. Let's fly together toward a secure and prosperous tomorrow. Curious about our excellent benefits package? We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet. Goodness requires action to grow. We're dedicated to doing our part to keep goodness growing in Muncie, at our university, and as far beyond as possible. That's where you come in. When you join our team, you become part of goodness in action. Our main priority: uplifting students so they can discover their full potential. This is how we fly. There are about 3,000 full-time faculty and staff in the Ball State University work family. Each brings unique gifts to help us be the kind of institution we want to be. In return, we do our best to take care of them through comprehensive medical and dental plans, a Health Savings Account (which we contribute to), and a whole range of wellness, retirement, and other benefits like covering the cost of tuition at Ball State for you and your family. We can offer you more. Where you live matters just as much as where you work. We get it. That's why we've invested since the very beginning in making our hometown work. On campus, find state-of-the-art facilities and one-of-a-kind arts and cultural events. In Muncie, you'll find a warm and welcoming community with affordable housing and a vibrant downtown arts, food, and music scene. What could be better? You here - for starters. Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status. Ball State provides accommodations to qualified individuals with disabilities who can perform the essential functions of the position. Contact the Assistant Director of Equal Opportunity and ADA Coordinator, John Bowers, at View phone number on click.appcast.io for assistance. People and Culture Services Administration Building (AD), Room G008 2000 University Avenue Muncie, IN 47306 8:00 a.m.-5:00 p.m. Monday-Friday Phone: View phone number on click.appcast.io Fax: View phone number on click.appcast.io