Inventory Control Coordinator/Specialist

Job Description

Job Description

Position: Inventory Control Coordinator/Specialist

Department: Supply Chain

Reports to Procurement Manager

Direct Reports: None

Classification: Hourly / Non-Exempt

 

General Description

We are seeking a detail-oriented and organized  Inventory Control Specialist to support our growing Supply Chain team. This role is responsible for maintaining accurate inventory, coordinating receiving activities, managing documentation, supporting reporting and month-end activities, and helping improve inventory and warehouse processes. You will collaborate cross-functionally with teams including  Customer Service, Logistics, Inventory Management, Supply Planning, Quality Assurance, R&D, and Sourcing.

Essential Duties

Inventory Control & Operations

• Perform cycle counts and physical inventory audits to maintain inventory accuracy.
• Investigate and reconcile inventory variances and identify root causes.
• Maintain accurate inventory information in ERP/WMS systems.
• Monitor inbound and outbound inventory movements and ensure proper documentation.
• Review and process receiving documents and support invoice approval activities.
• Support aging reports, inventory shortage analysis, and other inventory reporting.
• Maintain PODs, BOLs, packing slips, and supporting documentation for accounting, claims, and deduction resolution.
• Partner with production for planning.
• Assist with procurement duties and projects as needed.

 

Receiving & Warehouse Coordination

• Support receiving activities across two plants and local cold-storage facilities.
• Ensure products are properly labeled, stored, organized, and documented.
• Work with warehouse personnel to maintain efficient storage practices and inventory flow.

Data & Reporting

• Perform accurate data entry and maintain inventory records.
• Prepare daily, weekly, and monthly inventory reports.
• Analyze inventory trends, usage, discrepancies, and shrinkage.
• Monitor overstocked, slow-moving, aging, and at-risk-of-expiration inventory.
• Support month-end inventory activities and reporting.

Process Improvement

• Identify opportunities to improve inventory and warehouse processes.
• Support the development and implementation of SOPs.
• Help improve inventory accuracy, material flow, and operational efficiency.
• Participate in strategic Supply Chain projects and initiatives.

 

Minimum Qualification and Requirements

• 1–3 years of experience in inventory control, warehouse operations, supply chain, logistics, or a related field.
• Bachelor’s degree preferred
• Experience with inventory software, ERP/WMS systems, spreadsheets, and data entry.
• Strong proficiency with  Microsoft Office , including Excel, Outlook, Teams, Word, and PowerPoint.
• Strong communication and interpersonal skills
• Ability to work collaboratively in a cross-functional team environment
• Ability to effectively prioritize work and complete urgent tasks in a timely manner
• Curiosity to understand how data impacts the customer experience and business operations
• Must have a valid Californian Driver’s License with a clear driving record.

Physical Requirements and Work Environment

• Ability to lift up to 40–50 lbs. as needed.
• Ability to stand, walk, bend, and move throughout warehouse and production areas for extended periods.
• Ability to work in warehouses, production, and cold-storage environments.

• Ability to work in a hot, cold, wet, and/or loud environment.

• Ability to safely perform required duties in an operational environment.

Schedule

Monday to Friday 8am to 5pm

Onsite in San Leandro; Occasional travel to Oakland Facility.