Project Assistant Manager

Job Description

Job Description

We are looking for a detail-oriented Project Assistant Manager to help keep construction projects organized, on schedule, and well documented in Halfmoon/Clifton Park, NY. This position works closely with project leadership, site teams, and fabrication partners to coordinate information flow, support contract documentation, and maintain timely progress across active jobs. The ideal candidate brings strong administrative discipline, construction project awareness, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Maintain organized project records by tracking RFIs, submittals, and drawing updates so current information is available to field teams and stakeholders.

• Coordinate administrative project documentation, including preparation of fabrication and production-related packages and review of supporting paperwork for completeness.

• Partner with project managers, superintendents, and shop personnel to help align approvals, materials, and delivery timelines with project needs.

• Provide jobsite support by assembling and routing required field documentation such as lift plans, safety plans, erection-related documents, and hazard analysis materials.

• Collect and organize backup for change-related work, including site documentation, photographs, and extra work records, before submission to senior leadership.

• Assist with contract-related tasks by supporting subcontract documentation and helping maintain accurate project files.

• Prepare closeout materials by compiling warranties, turnover documents, and record drawing information for final project delivery.

• At least 2 years of experience in the construction industry, with preference for exposure to structural or heavy steel environments.

• Associate or bachelor's degree in related field.

• Demonstrated ability to manage large volumes of project documentation with accuracy and strong attention to detail.

• Familiarity with contract administration processes and construction documentation standards, including AIA documents.

• Proficiency with project tracking systems, scheduling tools, and Microsoft Office applications, including database and query-related work.

• Strong written and verbal communication skills for coordinating with project teams, field personnel, and external partners.

• Ability to organize competing priorities, follow up on time-sensitive items, and support multiple project activities simultaneously