Administrative Assistant, College of the Liberal Arts

Administrative Assistant

Join the College of the Liberal Arts as an Administrative Assistant within the School of Labor and Employment Relations and the Department of Anthropology. This role is great for individuals looking for variety in their next career move.

The Administrative Assistant will collaborate with faculty, staff, students, alumni, and external partners to support communications, coordinate events, manage facilities processes, and deliver essential administrative services.

Responsibilities include but are not limited to:

• Serve as the primary point of contact for in-person, email, and telephone inquiries; provide information or direct to appropriate resources
• Manage and update departmental websites in collaboration with IT; maintain social media accounts and digital communication boards
• Create and coordinate marketing and promotional materials, including Canva designs and print service requests
• Maintain directories, databases (using Microsoft Excel), and bulletin boards to ensure accurate and current information
• Oversee Alumni Relations initiatives, serving as the primary liaison to the Alumni Board
• Coordinate alumni events, including the annual Human Resources Case Competition, and lead development of the annual report
• Provide faculty support by collecting course syllabi, coordinating regalia orders, and managing textbook adoptions
• Administer facility operations, including building access (C-Cure) and submitting facilities work orders using Penn State's LionSpaceFIS
• Manage room reservations as the primary contact for conference rooms and 25Live event bookings
• Maintain room calendars and coordinate Zoom logistics as needed
• Oversee office supply and equipment management, including inventory tracking, ordering, and maintenance
• Coordinate daily mail operations, including incoming/outgoing distribution and FedEx shipments and reconciliation
• Provide backup administrative and event support across the department as needed

Qualifications:

• Ability to stay organized with a high attention to detail and accuracy while multi-tasking
• Proven record of reliable, timely task completion
• Effective written and verbal communication skills, including the ability to work collaboratively with colleagues and stakeholders
• Excellent interpersonal skills; inclusive and respectful when working with others
• Driven to provide excellent customer service

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS); 2+ years of relevant experience; or an equivalent combination of education and experience accepted; Required Certifications: None

Important Application Instructions:

Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.

Additional Information:

This position will work at Penn State's University Park campus.

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Important Note:

This is not a fully remote position. In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location.

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.