Accounts Payable Clerk

Accounts Payable Specialist

Southern New Hampshire Health has been a cornerstone of the region since 1893, delivering high-quality, compassionate care close to home. Anchored by Southern New Hampshire Medical Center, a 188-bed, DNV-accredited hospital in downtown Nashua with a Level III-N trauma center, Level II Special Care Nursery, and Magnet designation for nursing excellence, we offer a full spectrum of services from primary care to advanced diagnostics and specialized treatments. Our medical staff includes over 500 providers from Foundation Medical Partners, and local practices. Foundation Medical Partners, our multi-specialty group, spans 70+ practices across southern New Hampshire and northern Massachusetts, providing coordinated, patient-centered care to thousands each year.

About the Job:

The Accounts Payable Specialist is responsible for processing invoices and payments for organizational liabilities, ensuring expenses are accurately documented, coded, approved, and paid in a timely manner. This role supports financial accuracy, vendor relations, compliance requirements, and the protection of organizational assets. This position is performed on-site within the Accounting Department.

What You’ll Do:

• Receive, review, validate, and process vendor invoices for payment.
• Ensure invoices include appropriate documentation and approvals prior to payment processing.
• Code invoices accurately using general ledger accounts and prepare payment batches.
• Prepare denial notices for denied claims.
• Prepare and distribute weekly check runs.
• Maintain accurate financial records and documentation in accordance with organizational policies and accepted accounting practices.
• Respond to vendor inquiries, resolve payment disputes, and reconcile vendor statements.
• Maintain vendor records, including W-9 documentation, and support annual 1099 reporting requirements.
• Submit monthly OIG vendor reports to appropriate departments.
• Sort and distribute incoming mail and maintain internal controls for received checks.
• Validate and maintain controls for funds received from foot clinic services.
• Prepare weekly bank deposits.
• Utilize accounting software and Microsoft Office applications to process transactions, reconcile accounts, and maintain accurate records.
• Protect confidential financial information.
• Perform additional duties as assigned.

Who You Are / Requirements:

Education

• High school diploma or equivalent required.

Experience

• Minimum of two (2) years of Accounts Payable, Payroll, or Accounting experience required.

Knowledge

• Knowledge of accounts payable principles, procedures, and best practices.
• Understanding of accounting and bookkeeping concepts, including general ledger coding.
• Knowledge of invoice processing workflows, payment approvals, W-9 compliance, and 1099 reporting requirements.

Skills

• Strong customer service and professional communication skills.
• Proficiency with accounting software and Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent attention to detail and accuracy in data entry and invoice processing.
• Strong oral and written communication skills with vendors and internal stakeholders.

Abilities

• Ability to prioritize multiple assignments and manage competing priorities in a fast-paced environment.
• Ability to maintain strict confidentiality of financial information.
• Ability to identify discrepancies, troubleshoot issues, and recommend process improvements.
• Ability to exercise sound judgment when handling financial transactions.

Why You’ll Love Us:

• Southern NH Medical Center is a 5-time Magnet designated hospital
• Health, dental, prescription, and vision coverage for full-time & part-time employees
• Medical, dental, and vision coverage
• Life insurance
• Short- and long-term disability
• Flexible Spending Accounts (FSA)
• Competitive pay
• Tuition Reimbursement
• Nursing Student Loan Paydown Program
• 403(b) Retirement Savings Plan
• Education & Paid training courses for continued career progression
• And so much more!