Project Management Coordinator

H.O. Penn Machinery Project Management CoordinatorWe are seeking a detail-oriented Coordinator to support our Power Systems Project Managers in delivering projects on time, within budget, and with high accuracy. This role plays a key part in coordinating project documentation, vendor deliverables, and operational support activities.Pay: $30-$38/hour (dependent on experience) Bonus: 5% bonus potential Benefits:Medical/dental/vision insurance401(k) with company matchHolidays & competitive PTOCompany laptop & cell phoneKey qualifications:Strong experience in project coordination, administrative support, or a related field required, (preference for experience working with documentation such as submittals, change-orders, close-outs, RFI's, etc.)Strong communication and organizational skillsAbility to manage multiple priorities in a deadline-driven environmentHigh attention to detail, especially with documentation and data accuracyProficiency in Microsoft Office (Excel, Word, Outlook, Teams)Experience supporting Project Managers or working on multi-phase projects preferredExposure to electrical equipment, power systems, or similar technical industries is a plusKey Responsibilities:Support Project Managers in the successful delivery of projects on time, within budget, and with a high level of accuracyAssist in the preparation and management of submittals, project documentation, and closeout materialsCoordinate vendor deliverables, including procurement, tracking, and on-time delivery of materialsMonitor project costs and support budget management to ensure profitability and timely project closeoutPartner with vendors and internal service teams to coordinate schedules, resources, and service-related activitiesTrack project progress and provide regular status updates and detailed reports to stakeholdersAttend project meetings, document key discussions and action items, and communicate updates to relevant teamsCollaborate with internal departments (service, accounting, insurance, etc.) to support project execution and documentation needsQualifications:Strong experience in project coordination, administrative support, or a related field required, (preference for experience working with documentation such as submittals, change-orders, close-outs, RFI's, etc.)Strong communication and organizational skillsAbility to manage multiple priorities in a deadline-driven environmentHigh attention to detail, especially with documentation and data accuracyProficiency in Microsoft Office (Excel, Word, Outlook, Teams)Experience supporting Project Managers or working on multi-phase projects preferredExposure to electrical equipment, power systems, or similar technical industries is a plusPhysical Requirements:Standing and/or sitting for prolonged periods of timeHand coordination (typing and writing)Occasional forward bending and reachingOccasional walking and climbing stairsCarrying (up to 20lbs.)Reasonable accommodations made as needed.We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.