Accounts Payable Specialist

The Accounts Payable (AP) role is responsible for the accurate and timely processing of supplier invoices, ensuring proper alignment with purchase orders, receipts, and contractual terms. This role is critical to maintaining financial integrity, supplier relationships, and compliance within a government contracting and AS9100-regulated environment. The AP function operates within Deltek Costpoint and ensures that all financial transactions are properly coded, approved, and traceable across programs, production, engineering, and supply chain activities. This position reports to the Financial Controller and works closely with Supply Chain, Receiving, MP&L, Quality, and Program teams to ensure invoice accuracy and resolution of discrepancies. ESSENTIAL JOB FUNCTIONS: Process supplier invoices in Costpoint with accuracy and timeliness Perform 3-way match (Purchase Order, Receiving, Invoice) prior to payment Validate pricing, quantities, terms, and tax treatment Ensure invoices are coded correctly to: Project / Program Organization / Department General Ledger accounts Purchase Order & Receiving Alignment Coordinate with Supply Chain (Buyers) and Receiving to resolve discrepancies Ensure all invoices are supported by approved purchase orders and receiving documentation Support resolution of: Quantity mismatches Missing receipts or incomplete documentation Payment Processing Prepare and process payment runs (ACH, wire, check) in accordance with terms Ensure timely payments to maintain supplier performance and relationships Monitor and optimize payment timing relative to cash flow and contractual terms Maintain accurate vendor records in Costpoint Support vendor onboarding in alignment with compliance requirements (W-9, banking, etc.) Respond to supplier inquiries related to invoices and payments Coordinate with Supply Chain on vendor performance and issue resolution Reconcile AP subledger to General Ledger Monitor open liabilities and ensure proper accruals where required Support month-end close activities related to accounts payable Ensure financial data reflects actual procurement and operational activity Compliance & Internal Controls Adhere to Segregation of Duties (SoD) requirements within Costpoint Ensure compliance with: FAR / DFARS (as applicable) AS9100D documentation and traceability expectations Internal financial policies and controls Maintain audit-ready documentation for all transactions Cross-Functional Integration Interface with: Receiving / MP&L – receipt verification and inventory alignment Quality – nonconforming material impacting invoice/payment holds Operations – material usage and timing alignment PMO / Cost Analyst – project cost tracking and validation Ensure financial transactions reflect real-time operational execution Issue Resolution & Problem Solving Identify and resolve invoice discrepancies and processing delays Escalate systemic issues (pricing, supplier performance, process gaps) Support root cause and corrective action for recurring AP issues Improve AP workflows, cycle times, and accuracy Support automation and standardization within Costpoint Contribute to process improvements across Procure-to-Pay (P2P) cycle SUPERVISORY RESPONSIBILITY Works under direction of the Financial Controller Experience and Skills KNOWLEDGE, SKILLS & ABILITIES Required Strong understanding of Accounts Payable processes and controls Experience with ERP systems (preferably Deltek Costpoint) Knowledge of 3-way matching (PO, Receipt, Invoice) High attention to detail and accuracy Strong organizational and time management skills Proficiency in Microsoft Excel Ability to work cross-functionally in a fast-paced environment Ability to handle sensitive financial and export-controlled information (ITAR awareness) Preferred Experience in government contracting (FAR / DFARS) Experience in manufacturing or aerospace environment Familiarity with inventory-driven environments and material traceability Understanding of procurement and supply chain processes EDUCATION AND EXPERIENCE Required Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience) 2–5 years of Accounts Payable or related experience Preferred Experience with Costpoint ERP Experience supporting audits and compliance environments WORK ENVIRONMENT / PHYSICAL REQUIREMENTS Office-based role with frequent cross-functional interaction Ability to work in a dynamic, fast-paced environment Occasional interaction with receiving, inventory, and production areas Ability to sit and work at a computer for extended periods TRAVEL REQUIREMENTS Minimal ( THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALSASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED. A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT AREINCIDENTAL TO THE PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY. THE REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF KNOWLEDGE, SKILLS OR ABILITIES. EEO/M/F/D/V #LI-Onsite Life/ADD & Short/Long Term Disability Insurance 401(k) Savings Plan Employee Stock Purchase Plan (ESPP) Paid Time-Off (PTO) Holidays Education Reimbursement Kratos Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race,color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy,genetic information, disability, status as aprotected veteran, or any other protected category under applicablefederal, state, and local laws. Disability Accessibility Accommodation If you require an accommodation to navigate or apply to our careers site, please send your request to View email address on click.appcast.io or call View phone number on click.appcast.io. Any inquiries not related to requesting an accommodation will be discarded. Pay Transparency The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Job Applicant Privacy Notice For applicants in the EU and California residents, please review our privacy notice . #J-18808-Ljbffr