Administrative Officer

Administrative Officer

The Administrative Officer performs the administrative and personnel management functions relative to staff supervision. Provides direct supervision to the administrative office and exercises the full range of human resource responsibilities to include, but not limited, to: plans work to be accomplished by subordinates, sets and adjust short-term priorities, and prepares schedules for completion of work. Directs office productivity, ensures team members are actively and continuously trained to enhance employee development and achievement. Establishes guidelines and performance expectations for the staff, which are clearly communicated through the formal employee performance management system, as well as informal verbal/written communication. Monitors employee work progress and provides feedback on accomplished tasks. Gives advice, counsel or instruction to employees on both work and administrative matters. Recruits and maintains personnel per approved allotted FTEE for the cemetery. This involves initiating recruitment actions, interviewing and making timely selections of candidates for vacant positions, adhering to the NCA Merit Promotion Plan procedures and meeting hiring metrics. Recommends employees for appropriate awards and recognition. Approves leave and/or certifies time and attendance records accordingly based on request and documentation provided. Provides oversight or manages the budget and financial management program for the cemetery complex. This includes budget formulation, justification, and execution; financial management; and financial reporting. Provide advice to management and program personnel on budgetary and financial issues. Manage budget formulation and execution for a changing budget of administrative expenses involving different funding sources. Analyzes Federal budget calls, reviewing guidelines and instructions. Briefs managers on schedules and data requirement. Participates with managers in reviewing office needs, plans, and goals to develop budget data and justification for review and approval. Prepares budget packages including, but not limited to: Resource Management Tool (RMT), the Operational Budget Plan (OBP) and the salary spreadsheet for submission to the budget office and responds to all questions from the office. After budget has been approved, directs execution. Monitors balances, and status of projects and recommends reprogramming of funds as needed. Justifies requests for reprogramming as necessary. Reviews financial reports and resolves discrepancies with the appropriate accounting office. Assures that all expenditures are properly authorized and documented. Performs public outreach as needed.

Work schedule: Required to work Monday through Friday, 8:00 am to 4:30 pm. May include occasional weekends. Due to the mission of the National Cemetery, the cemetery cannot be closed for more than 2 consecutive days at any given time. Additionally, when a Federal holiday falls on a Monday or Friday, staff may be required to work on that holiday or a Saturday. All staff is required to work Memorial Day and Veteran's Day each year. Staff will be required to work overtime, weekends and holidays when necessary to meet the needs of the cemetery. Occasionally staff may be called back to the facility to perform emergency overtime work. Compressed/Flexible Schedule: Not Available Telework: Not Available Remote/Virtual: This is not a virtual or remote position.

Position Description Title/PD#: Administrative Officer/PD141750 The full performance level of this position is GS - 11. At the level GS-09, you will perform similar duties but under closer supervision. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Relocation Expenses: Not Authorized Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required