Executive Assistant, IGTD (Plymouth, MN)

Executive Assistant, IGTD (Plymouth, Mn)

The Executive Assistant is responsible for supporting one or more Executives by managing moderately complex administrative, organizational, and operational tasks, while exercising autonomy within established procedures. The role ensures seamless communication, handling sensitive information with discretion, prepares complex documents and presentations, coordinates executive calendars, travel arrangements, and high-priority meetings, while also organizing high profile events.

Your role:

• Provide high-level administrative, organizational, and operational support to one or more Executives, exercising sound judgment and autonomy within established policies and procedures. Support moderately complex tasks and projects while remaining knowledgeable of corporate standards and priorities.
• Manage all incoming and outgoing communications for Executives, including email, phone, and written correspondence, acting as a gatekeeper and handling sensitive or confidential information with discretion. Prepare complex draft communications, meeting materials, agendas, minutes, follow-ups, and high-impact presentations aligned with strategic objectives.
• Maintain and proactively manage Executives' calendars, coordinating complex and often global scheduling while ensuring alignment with key business priorities. Anticipate conflicts, manage high-priority meetings, and keep Executives informed of critical timelines and milestones.
• Coordinate domestic and international travel, including visas, flights, accommodations, and transportation, in compliance with organizational policies and budget guidelines. Organize high-profile events, workshops, and conferences, overseeing logistics, materials, technical setup, and stakeholder coordination to ensure successful outcomes.
• Manage records, files, and documentation while processing expense reports and supporting budget tracking in accordance with company policies. Identify and implement opportunities to improve operational efficiency, support internal communications, external communications and assist with departmental and crisis communications as needed

You're the right fit if:

• You have a High School Diploma, or Vocational Education.
• You've acquired 5+ years of experience in Administrative Support, Clerical Support or equivalent.
• Your skills include executive calendar management, drafting executive level communications and handling sensitive confidential information, management of multiple priorities, coordinating logistics, partnering effectively across multiple stakeholders and anticipating needs, resolving issues and exercising autonomy within established guidelines.
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
• You are a reliable, self-directed professional with a strong work ethic and a methodical, highly organized approach.

This is an office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
• Learn more about our culture.

Philips Transparency Details

The pay range for this position in Plymouth, MN is $34 to $53 per hour. The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity. In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here.

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future. Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Plymouth, MN.

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.