Executive Assistant

Executive Assistant for DePuy Synthes. Key Responsibilities Provide comprehensive administrative support to senior leaders (calendar management, meeting coordination, travel arrangements). Prepare/edit/manage presentations, reports, correspondence, and business documents. Coordinate internal/external meetings (logistics, agendas, follow-up actions). Serve as key point of contact for leaders; manage communications and prioritize requests. Support planning and execution of leadership meetings, events, and off-sites. Handle confidential and sensitive information with discretion and professionalism. Assist with expense reporting, procurement requests, and other administrative processes. Identify opportunities to improve administrative processes and support operational efficiency. Local Responsibilities Document handling: print, stamp/seal, mail/ship, distribute, and route wet‑signature documents. Records management: store/archive/retrieve HR documents; fulfill requests; coordinate offsite storage; scan and name for Veeva. Compliance/admin: upload/submit filings; print and hand‑deliver to agencies; support audits and onsite audit coordination. Qualifications Education: Bachelor’s degree in Business Administration, Communications, or related field (preferred); equivalent education/experience considered. Required: 4–6 years administrative/executive support for senior leaders; manage complex calendars/schedules; strong organization/detail/follow‑through; excellent written/verbal communication; Microsoft Office (Outlook, Word, Excel, PowerPoint); discretion and sound judgment. Preferred: support in global/matrixed organization; coordinate across time zones; support leadership events/town halls/off‑sites; exposure to healthcare/medical device/regulators; proactive service mindset and problem‑solving. Other: English proficiency required; travel up to 10%; administrative/executive assistant certifications preferred. #J-18808-Ljbffr