Administrative Assistant II

DuPont Tedlar® Administrative AssistantLocation: Wilmington, DESchedule: Full-Time, 40 Hours/WeekAbout the RoleDuPont Tedlar® is seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of the Tedlar business team. This role is integral to keeping our commercial, marketing, and operational functions running smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working across multiple functional areas in a fast-paced corporate environment.Key ResponsibilitiesProcurement & Financial AdministrationManage purchase orders, coordinate invoice processing, support budget tracking, and assist with expense reporting in partnership with internal finance and accounts payable teams.Vendor & Contract ManagementMaintain vendor records, support compliance tracking, and assist with the coordination of contract documentation and renewals.Office & Facilities ManagementOversee office supply inventory, coordinate with building management on facility needs, and manage meeting room bookings including AV and catering arrangements.Meetings, Events & Travel CoordinationSupport the planning and logistics of internal and external meetings, customer visits, trade shows, and team events, including travel coordination and customer entertainment arrangements.Logistics, Shipping & InventoryCoordinate product sample shipments, manage orders for printed materials and promotional items, and maintain marketing and swag inventory.HR, Recruiting & Onboarding SupportSupport new employee onboarding logistics, assist with interview scheduling and recruitment coordination, and maintain employee directories and organizational charts.Required QualificationsAssociate's or Bachelor's degree, or equivalent professional work experience2+ years of administrative, office coordination, or operations support experience in a corporate environmentDemonstrated experience working with SAP for purchase order creation, invoice processing, or financial trackingProficiency in Microsoft SharePoint for document management, team site maintenance, and internal resource organizationHands-on experience with vendor management and payment systemsProficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)Experience with CRM platforms such as Salesforce is a plusRequired SkillsOrganizational Excellence — Ability to manage multiple concurrent priorities with a high degree of accuracy and attention to detailFinancial Acumen — Comfortable handling budget tracking, invoice coordination, and procurement workflowsSystems Proficiency — Quick to learn and navigate internal enterprise systems and digital toolsCommunication — Strong written and verbal communication skills; able to interface professionally with internal stakeholders, vendors, and customersDiscretion & Professionalism — Able to handle sensitive business and personnel information with confidentialityProblem-Solving — Self-starter who can identify gaps and take initiative to resolve issues independentlyCross-Functional Collaboration — Comfortable working across teams including Marketing, Finance, HR, Sales, and Operations