Project Administrator

Position Summary

McCarthy is seeking a Project Administrator to join our team and help support jobsites in the Austin area. The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration, and reporting necessary to keep projects running smoothly. Will work in conjunction with Project teams in a very fast-paced environment.

Key Responsibilities

Office Support

• Assist Staff in project closeout responsibilities, including archiving of files.
• Become familiar with and utilize Field and Job Cost Procedures.
• Keep Project Directory, Master File Index, and Subcontractor Index updated and current.
• Maintain filing system (Job site requirements and distribution of Division Office copies).
• Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.
• Open and distribute all incoming mail to Project Staff and respective Division Offices and package/distribute outgoing mail.
• Answer/direct incoming calls and take messages as necessary.

Accounting Administration

• Assist Project staff with accounting and maintenance of cost reports.
• Set up vendor accounts for the Field Office as required.
• Process (or assist in processing) weekly payroll.
• Assemble Monthly Pay Requests to Owner.
• Process monthly billings from Subcontractors.
• Assist Project staff with maintaining Project Management Database.

Reporting

• Produce manpower summary reports (from daily logs furnished by Superintendent).
• Assist staff in assembling Progress Reports to the Owner.
• Process new hire trade employees according to Policies and Procedure manual.
• Track and maintain subcontractor and supplier records / requirements.
• Assist staff in maintaining the Project Management Database.

Qualifications

• Must have a minimum of years clerical/administrative experience preferably in the construction industry.
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
• Must be able to work in a fast-paced office environment, able to multi task, meet critical deadlines with eye for accuracy and attention to details.
• Ability to work with all levels of project staff and organization.
• Experience with Oracle a plus.

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

NOTICE TO EXTERNAL SEARCH FIRMS: McCarthy's Talent Acquisition Team is the only authorized representative permitted to engage with external search firms, staffing agencies, or other third-party recruiting partners. McCarthy maintains an Approved Agency List for recruiting partners, which is reviewed and updated annually.

McCarthy will only consider submissions from agencies with a signed fee agreement in place for the current year. McCarthy does not accept unsolicited resumes, candidate submissions, or referrals from agencies that do not meet these requirements.

If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency. Unsolicited resumes, including those sent directly to hiring managers or other employees, will be considered the property of McCarthy.