Executive Administrative Assistant

Job Description

Job Description

Administrative Assistant 

Location: Tempe, Arizona
Pay Rate: $23-$29/hour
Employment Type: Full-time, on-site
Schedule: Monday–Friday, 7:30 AM–4:00 PM

Position Summary

Saltera HR is seeking a highly organized and detail-oriented Administrative Assistant to support the Engineering Department of a growing advanced manufacturing company in Tempe, Arizona.

This position will provide day-to-day administrative, documentation, and coordination support to engineering leadership and team members. The ideal candidate is comfortable working in a fast-paced manufacturing environment, managing technical documents and data, coordinating meetings and action items, and communicating across Engineering, Production, Quality, Purchasing, and other departments.

The company manufactures high-purity components, equipment, and systems supporting semiconductor, aerospace, medical, biotech, and other technically demanding industries.

Essential Duties and Responsibilities

• Provide administrative support to engineering managers, engineers, and project team members.
• Maintain organized electronic and physical engineering files, drawings, specifications, reports, and project documentation.
• Enter, update, and verify engineering and project information within ERP, document-control, and internal tracking systems.
• Assist with processing bills of materials, engineering change documents, work instructions, part records, and other controlled documentation.
• Track project assignments, deadlines, open action items, document approvals, and departmental deliverables.
• Coordinate engineering meetings, including scheduling, preparing agendas, taking notes, and distributing action items.
• Create and maintain spreadsheets, status reports, presentations, correspondence, and departmental trackers.
• Review documents and system entries for accuracy, completeness, proper formatting, and revision control.
• Assist engineers with collecting information from suppliers, internal departments, and other project stakeholders.
• Coordinate with Production, Quality, Purchasing, Planning, and Customer Service to gather project updates and address documentation issues.
• Manage departmental calendars, meeting rooms, conference calls, and visitor arrangements.
• Maintain office and engineering supplies and assist with purchase requests when needed.
• Handle confidential, technical, and business information with professionalism and discretion.
• Support special projects and perform other administrative responsibilities as assigned.

Qualifications

• High school diploma or GED required; an associate degree or additional administrative training is preferred.
• At least two years of administrative, office coordination, document-control, or project-support experience.
• Previous experience supporting an engineering, manufacturing, construction, technical, or production department is strongly preferred.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using ERP, MRP, document-control, project-management, or similar business systems is preferred.
• Strong data-entry skills with a high level of accuracy and attention to detail.
• Ability to organize technical information and maintain accurate records.
• Strong written and verbal communication skills.
• Ability to manage changing priorities and multiple assignments while meeting deadlines.
• Professional, dependable, and comfortable communicating with employees at all levels.
• Ability to work independently while contributing to a collaborative engineering team.

Preferred Experience

• Supporting engineers, project managers, or technical leadership.
• Working with engineering drawings, bills of materials, work instructions, specifications, or engineering change documentation.
• Maintaining revision-controlled documents in a manufacturing environment.
• Creating Excel trackers, reports, formulas, pivot tables, or other data summaries.
• Coordinating projects or workflows between engineering and manufacturing departments.

Work Environment

This is an on-site administrative position supporting an active engineering and manufacturing operation. The employee will primarily work in an office environment but may occasionally enter production areas. Appropriate personal protective equipment and compliance with all safety requirements may be required in designated manufacturing areas.

Equal Employment Opportunity

Saltera HR is proud to partner with organizations who share our belief that people matter—and that opportunity, fairness, and respect belong in every workplace. We recruit, represent, and refer candidates based solely on qualifications, experience, and alignment with our clients' needs. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, pregnancy, gender identity or expression, sexual orientation, genetic information, military or veteran status, or any other status protected by law. We are not the employer of record for this position. Our role is to represent both the client and the candidate with professionalism, integrity, and respect throughout the recruitment process.