Executive Assistant (German speaking)

Executive Assistant (EA) Provide key administrative and coordination support to the CEO, managing calendars, travel, meetings, and handling external communication. This high trust, high impact role sits at the centre of the business and offers growth as the company scales. Responsibilities Executive Support Manage the CEO’s calendar, travel, meetings and expenses. Provide briefings and background for key meetings. Handle external communication on behalf of the CEO. Maintain confidentiality and anticipate needs proactively. Operational Coordination & Projects Track key deliverables and support project execution. Prepare presentations, reports and internal documents. Coordinate board meetings, investor updates and offsites. Organise team meetings and cross‑functional events. Process Ownership & Admin Own and improve internal processes: travel, expenses, vendor tools. Act as point of contact for travel systems and related vendors. People & Culture Collaboration Work with People & Ops to support internal initiatives. Help coordinate company‑wide meetings and team offsites. Qualifications Must‑have Proven EA Experience – 5+ years supporting senior leadership, ideally in fast‑paced or high‑growth environments. Strong Communicator – emotionally intelligent and an excellent written and verbal communicator. Organised & Proactive – thrives on bringing structure to chaos and takes initiative without being asked. Tech‑Savvy – comfortable with AI tools and modern productivity software. Language Skills – fluent in German and English. Independent & Reliable – self‑motivated, dependable, and confident working autonomously. Nice‑to‑have Startup‑Proven – experience working in a fast‑paced, high‑growth tech environment where priorities shift quickly. Tool‑Savvy – comfortable evaluating and adopting emerging productivity tools to improve workflows and efficiency. Benefits Competitive compensation – fair and attractive pay. Ownership – equity slice in line with our core value of empowering others. Work/life balance – time to recharge with flexible vacation policy. Europe: 30 days of vacation plus public holidays. US: 20 vacation days, 8 sick days and public holidays. Health & wellness – comprehensive medical coverage. Europe: benefits according to local country norms. US: low‑premium plans for individuals and families, HDHP with HSA, dental and vision. Future planning – pension contributions or 401(k) with match. Europe: pension contributions according to local norms. US: 401(k) with 4% employer match. Financial security – disability and life insurance. Europe: benefits as per local standards. US: short‑term and long‑term disability, life insurance. Career growth – €1K yearly budget for courses, books, events or coaching. A passionate team – regular hackathons. Remote‑first – team works remotely across Europe with off‑sites; hybrid for specific roles. Giving back – $100 per month to support open‑source projects. AI enablement – unlimited AI budget to explore and use best tools. Transparency – open communication about projects and company health. Ambitious but kind culture – high employee satisfaction. * Country‑specific details are provided in your contract. We are an equal opportunity employer and do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status or disability status. We can sponsor visas to Germany; for any other country, you need to have existing right to work. Our company language is English. Diversity, Inclusion and Belonging initiatives at n8n ( Location disclaimer: If you see multiple job postings for the same role, it is most likely because we’re hiring remotely for this role and posting in different locations to make sure every potential candidate can see the role. Please apply to the location you’re the most likely to work from in the future. #J-18808-Ljbffr n8n GmbH