Accounts Payable and Receivable Specialist

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Accounts Payable and Receivable Specialist GENERAL STATEMENT OF JOB The accounts payable and receivable specialist is responsible for processing and paying expense and trade payables, daily customer payment deposits, customer collections and maintain receivable integrity. ESSENTIAL DUTIES AND RESPONSIBILITIES Open mail daily as it relates to vendor invoices Enter invoices (trade and expense vendors) in MAS 90 Obtain proper payment approval and backup Code invoices to general ledger Match invoice to receiver Obtain quantity variance approval from warehouse manager Run necessary reports to verify pricing and quantity variations Communicate with vendor any payment variations different from invoice Perform check runs Choose invoices for check run bases upon selection by Controller Attach backup documents to internal check stub Obtain signature from President for backup checks Communicate (via email) payment with high visibility vendors Cut manual checks as requested by Controller or Owner Maintain Invoice files and archive as necessary Maintain A/R files Maintain cash receipts in date order Place files in archives as needed Adhere to company policies and procedures Perform other duties as assigned by Controller or company Owners Process Daily Deposit Process mail daily as it relates to customer payments Copy received checks and distribute appropriately Prepare deposits, take deposits to bank when necessary and post payments to customer accounts MINIMUM QUALIFICATIONS Education and Experience High School graduate (Associates degree preferred) with at least one year of education above high school level and a minimum of three to five years of related experience, or a combination of education and experience. Knowledge/ Skills/Abilities Proficient in computer and software skills with ease in comprehending new software as needed Proficient in Microsoft Excel, Word and Outlook Solid understanding of A/P and A/R processes Proficient with 10 key calculator Excellent attention to details Works well in a team environment Ability to maintain confidentiality information Physical Requirements Must be able to sit in stationary position for extended periods of time Must be able to lift up to 15 lbs WORKING CONDITIONS Professional Office Environment #J-18808-Ljbffr