Executive Assistant (3137)
US Heart and Vascular
Executive Assistant
Pima Heart and Vascular, part of U.S. Heart & Vascular (USHV), is looking for a highly organized, detail-driven Executive Assistant to support our Leadership Team in Tucson, AZ. If you thrive in a fast-paced healthcare environment and enjoy being the person who keeps everything running smoothly, we want to hear from you.
Department: Operations Reports To: Regional President FLSA Status: Exempt
What You'll Do
- Provide high-level administrative and organizational support to the Leadership Team, coordinating meetings, schedules, and follow-up.
- Manage physician invoicing and reconciliation for hospital call coverage and physician reads.
- Prepare monthly practice metrics reports and support ad hoc operational data requests.
- Coordinate provider onboarding and physician candidate interviews, travel, and scheduling.
- Oversee office supplies, facilities coordination, and vendor/building-service needs.
- Handle mail, shipping, and secure routing of financial documents and payments.
What We're Looking For
- 35 years of executive, administrative, or healthcare operations support experience preferred.
- Experience supporting senior leaders and/or physicians strongly preferred.
- Comfortable with invoicing, reconciliation, and basic financial administration.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
- Exceptional organization, discretion, and communication skills and a calm, can-do attitude under pressure.
Why Join Us
You'll be a trusted right hand to leadership and a key link between physicians, staff, and partners playing a vital role in a growing cardiovascular practice that's making a real difference for patients across Tucson.
US Heart and VascularVacancy posted 1 day ago
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