Accounting Admin Asst

Job Description

Job Description

Position Description:

The Accounting Admin Assistant will be responsible for providing administrative support for the Accounting Department. This includes interacting with vendors and various members of the organization. This role is 100% onsite with no remote option.

Primary Duties/Responsibilities:

Administrative & Accounting Support

• Receive, scan, and distribute incoming mail to appropriate staff
• Scan, save, enter, and route vendor invoices for processing
• Set up new vendors and ensure receipt of all required documentation
• Maintain accurate logs of donation and refund receipts
• Enter final account statement refunds into the accounting system
• File and organize accounting documents in accordance with recordkeeping policies

Payment & Calendar Coordination

• Assist with preparing and processing checks for mailing
• Submit key departmental deadlines and milestones for inclusion in the organizational calendar

Vendor Communication & Maintenance

• Communicate with vendors to resolve issues and maintain accurate records
• Conduct research and updates related to vendor accounts

General Office & Departmental Support

• Respond to inquiries via email, phone, and in-person interactions
• Provide administrative support to the CFO, Accounting Manager, and broader accounting team
• Perform other duties as assigned to support departmental operations

Minimum Requirements:

• High school diploma or GED required
• General computer proficiency required
• Microsoft experience, especially Excel, Outlook, and Word required
• 1 – 2 years’ experience in an administrative accounting-related position
• Bilingual (English + Spanish) preferred
• Accounting certificate preferred
• NetSuite experience is a plus

Working Conditions/Physical Requirements:

Constantly: walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye & foot

Occasionally: reach above shoulder height, lift 20-30 lbs., do push/pull motions, and driving.

Compensation

$20.00/hour

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid leave including PTO and Holiday.

Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.