Law Enforcement Records Assistant

Sheriff's Office Staff Support

Under general supervision, performs various staff support duties within the Sheriff's Office.

Example Of Duties

Essential Functions - Essential functions are the fundamental and primary duties of a classified position that an employee must be able to perform, with or without reasonable accommodation, in order to fulfill the purpose of the position.

• Carry out the Sheriff's Mission and Vision and adhere to the Office's Core Values; Trust, Service, Community;
• Cultivates high morale and a Team culture within the Sheriff's Office;
• Performs general clerical and administrative duties, including answering public inquiries, filing, copying, data entry, accounts receivable, and assisting investigators and walk-in visitors;
• Researches, compiles, and prepares data for reports, presentations, and case files using established systems and sources;
• Processes requests for records and reports for the public, law enforcement agencies, insurance companies, and other authorized entities;
• Creates and uploads civil and criminal case information to the District Attorney's system;
• Processes Public Information Act requests and subpoenas;
• Ensures compliance with federal, state, and local crime reporting and statistical requirements;
• Provides lobby support by directing the public and agencies in person and by phone and routing calls to the correct agency personnel;
• Conducts daily name candidating;
• Performs other duties as assigned.

Qualifications

Qualification Requirements: To perform this position successfully, an individual(s) must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required.

Knowledge of:

• County and state legal principles, practices, procedures regarding the court system;
• Public information rules and procedures;
• Records retention rules and procedures;
• Civil process laws and procedures;
• Criminal process laws and procedures;
• Legal terminology;
• Modern office procedures and equipment;
• Department policies, procedures and regulations covering specific areas of assignment.

Skill in:

• Communicating effectively, both orally and in writing;
• Maintaining strict confidentiality;
• Establishing and maintaining cooperative working relationships with judges, managers, supervisor, employees, external public agencies and organizations, attorneys, teachers, bonding companies and the general public;
• Using initiative, discretion and decision making within established procedures, guidelines and rules;
• Defining problems, collecting data, establishing facts and drawing valid conclusion;
• Performing various mathematical calculations;
• Performing effectively under stressful working conditions;
• Providing effective customer service;
• Multitasking;
• Operating a personal computer and various software applications.

Education, Experience and Training Guidelines:

• High school diploma or equivalent;

License & Certification Requirements:

• Valid Texas Driver's License.

Supplemental Information

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Environmental Conditions: Duties and trainings are generally performed within Brazoria County in both indoor and outdoor environments. Occasionally, duties and trainings are performed outside Brazoria County. Exposure to extreme and stressful environmental conditions may include, but not limited to: Natural disasters; Manmade disasters; Exposure to toxic chemicals; Adverse weather conditions involving heat, cold, rain, wind, and ice; Exposure to bio-hazardous materials; Extreme driving conditions; High-voltage areas; Low-light to no light conditions; Bright light conditions; Smoky conditions; Areas containing dangerous and hostile person(s); Areas containing dangerous animals; Confined spaces; Areas in which heavy machinery may be operating; Roadways; Areas containing dangerous debris; Areas containing deceased animals and humans; Spaces not in compliant with local, state, and federal safety code and law regulations/laws.

Physical Demands: Certain physical abilities are required to ensure the essential functions of the position are able to be performed. These abilities may include, but not limited to: Walking, running, crawling, standing, sitting, jumping, kneeling, bending over, laying down for long periods of time; Discharge firearms; Operate a vehicle in normal and high-risk situations; Affect an arrest on combative/resistant person(s); Perform life-saving measures; Carry, push, pull, drag, or hold medium to heavy objects, including a person; Maintain rational decision making abilities in life-threatening and high-stress situations; Engage in high-stress and physically challenging training scenarios; Speak and hear in order to communicate effectively in person, through telephone, and through emergency radios.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.