Executive Assistant

Executive Assistant

Perform the executive assistant duties that include office management, administrative, and customer functions to support the daily operations for business operations.

Administrative

• Perform administrative and clerical duties.
• Procure and maintain office equipment and supplies.
• Coordinate and maintain the executive filing system.
• Keep the executive officers informed of concerns that come to the attention of the Executive Assistant as appropriate.
• Will be performing assigned function of Business Operations.
• Coordinate incoming and outgoing correspondence.
• Assists in the orientation process for new employees.

Office Management

• Communicate regularly with program staff and managers as an extended voice of the executive officers.
• Maintain a professional communication system (voice-mail automated system).
• Serve as the tech support for office machines and equipment.
• Maintain confidentiality of agency files, records, and archive files as in accordance with policies.

Customer Service

• Maintain a high professional reception area that includes warmth, friendliness and sense of welcomeness.
• Coordinates refreshments and room set up for Executive Officers (i.e., management meetings, board, consultant visits, etc.); ensures that for other Council meetings refreshments and room set up are being carried out appropriately.
• Order floral needs for the Agency.

Other Duties

• Make a visit to a campus as required.
• Abide by the Personnel Policy Manual and other policy and procedure manuals as adopted by the Agency.
• Demonstrate the program philosophy, policies, and procedures.
• May attend meetings and/or conferences to represent the executive officers.
• Respect professional protocol.
• Abide by BCHS Code of Conduct.
• Perform other work-related duties as assigned.

Education: Prefer an Associates of Arts in Business Management or related degree or college level course work.

Experience: Prefer three (3) or more years of related secretarial, administrative, and/or office experience. Must have knowledge of computer software programs such as Microsoft, word, excel, etc.

Physical and/or Mental Requirements:

Ability to read, write, and understand English well.

Ability to understand and carry out verbal and written commands.

Ability to organize and prioritize workload; ability to meet deadlines.

Physically fit to endure 4 to 6 hours working a computer terminal.

Physically capable to perform office errands (i.e. walking, driving, etc.)

Physically fit to lift up to 30-40 pounds.