Finance Assistant

Finance Assistant

Euclid Public Library is committed to our mission of Excellence, Professionalism and Learning so, that we can live our vision of being the gem of the community. While always supporting our values of literacy, creativity, innovation, customer service, respect, collaboration and fiscal responsibility. The Finance Assistant is responsible for accomplishing this mission by preparing and processing checks for vendors and assisting with other department duties.

Position Duties:

• Assists Fiscal Officer with balancing monthly reports and year-end activity
• Assists with bank reconciliations and payroll data, as needed
• Attends meeting and serves on internal committees, as requested
• Balances account journals monthly and notifies Fiscal Officer of any discrepancies
• Verifies Circulation Department register activity and prepares daily bank deposit(s) in the absence of the Deputy Fiscal Officer
• Maintains and increases knowledge and skills through attendance at meetings, conferences, training seminars and in-service training sessions
• Participates in strategic planning process
• Posts expenses to appropriate account journals
• Posts journal data to general ledger and submits to Fiscal Officer
• Prepares and maintains miscellaneous records and reports
• Processes and maintains independent contractor information such as W9 & OPERS forms
• Prepares correspondence, as needed
• Verifies requisitions for accuracy
• Prepares and manages purchase orders
• Prepares and ensures accuracy of checks written to vendors
• Prepares and ensures accuracy of electronic payments
• Ensures Library credit card is used according to Library policy and procedures
• Updates status of accounts daily
• Provides weekly purchase order, financial, and program speaker updates to managers & supervisors
• Performs additional duties and assignments, as needed or requested

Administrative & Human Resources Assistant:

• Manage employee personnel files from creation to microfilming
• Assist with annual cash reconciliation and biennial audit preparation
• Assist Fiscal Officer and Director in the records retention process
• Maintains electronic employee human resources and benefit databases
• Assists with the preparation of Board packets in the absence of the Executive Assistant

Qualifications:

• High school diploma
• Minimum of one (1) year of bookkeeping experience or an equivalent combination of education, training and experience.

Knowledge, Skills, Abilities and Personal Characteristics:

• Ability to maintain confidentiality and use appropriate judgment in handling information and records
• Ability to manage multiple tasks and assignments, meet deadlines, and anticipate needs of the Fiscal Officer
• Ability to work independently with general direction
• Ability to write business correspondence using correct spelling, grammar and punctuation
• Accurately copy and record figures
• Ability to tactfully and effectively communicate and work with customers and staff in a personable and professional manner
• Ability to interact with persons of various social, cultural, economic and educational backgrounds for the purpose of providing professional, courteous, and prompt service.
• Proficient with online resources; including e-mail and online operating systems
• Experience with strategic planning process
• Knowledge of the American Library Association Bill of Rights
• Knowledge of Core Competencies required for position
• Knowledge of Health and Safety requirements
• Add, subtract, multiply and divide whole numbers; calculate fractions and percentages
• Department policies and procedures
• Develop and maintain effective working relationships with the Fiscal Officer, Deputy Fiscal Officer and other co-workers
• Maintain accurate and complete accounts
• Operate office machines (e.g. calculator, photocopier, fax, postage meter, shredder)
• Prepare accurate and concise reports
• Prepare final copy from draft or dictation
• Proficient with Microsoft Office applications
• Understanding of patron confidentiality requirements and ethics responsibilities under Ohio law

Physical Demands:

Nature of work requires the ability to sit and use a computer for extended periods and operate standard office equipment. Requires ability to communicate and exchange information, collect, compile and prepare work documents, set up and maintain work files. Working Conditions:

Work performed in a general library/office environment. Occasional day and overnight travel by air or automobile will be required for meetings and conferences. Position requires periodic participation and attendance at events and meetings.