Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant
Organization: My Place Home for the Homeless, Inc.
Location: Buffalo, NY

About Us:
My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation. Our mission is to empower individuals to regain stability and self-sufficiency through compassionate care and community-based solutions.

Job Overview:

We are looking for a reliable and organized Administrative Assistant to support our daily administrative operations. The ideal candidate would execute clerical duties, communication tasks, and support of staff and visitors while maintaining confidentiality and attention to detail.

Key Responsibilities:

• Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.
• Reviews, edits, and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Manage incoming and outgoing mail and deliveries.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Performs administrative duties associated with scheduling and coordinating meetings and planning events.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Oversees office operations and maintain organized files of all documents, policies, and other paperwork.
• Schedules, assigns and prioritizes workload by setting appropriate deadlines.

*Duties of the role are subject to change.

Skills & Qualifications:

• At least 1 year experience in an administrative capacity
• Strong verbal and written communication 
• Must be proficient in Microsoft Office, Google Suite, Outlook
• May be required to run errands for the business
• Strong customer service skills with professionalism
• Proactive and solution-oriented
• Team-oriented and able to work independently

This position is open for Part-time or Full-Time day shift employment with a minimum of 20 hours per week.

My Place Home for the Homeless, Inc. is an equal opportunity employer. We encourage candidates from all backgrounds, including individuals who have experienced homelessness, to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law. Salary is subject to level of education and or experience. We offer employer sponsored health insurance (employee only) and paid holidays.