Records Specialist

Job Title

This job will be accepting job applications until the position is filled.

Annual Salary: $46,897.50 - $50,173.50

Hourly: $24.05 - $25.73

Department: Police, Public Safety

Division: Police Administrative Services

FLSA: Non-Exempt

Job Description: This role will prepare, screen, route, file, and distribute public records.

Examples of Duties:

• Under general supervision, performs administrative and technical duties in the maintenance of records and information, including the creation, receipt, maintenance, retention, and disposal of the City's electronic and paper records.
• Maintains records and files in compliance with established procedures and processes, including but not limited to published reports and studies, ordinances, resolutions, contracts, agreements, leases, and maps.
• Searches and retrieves information from files, microfilm, computer records, databases, and document management systems in response to specific requests.
• Assists with preparing, auditing, and scanning records into an electronic document management system.
• Processes historical records collections.
• Releases information and documents in accordance with Freedom of Information Act requests and other applicable laws and procedures.
• Gathers and compiles information in response to requests from City staff.
• Assists with the accession, retrieval and disposition of municipal records as stipulated by official records retention schedules.
• Performs other duties as assigned.

Basic Qualifications:

• Associate's degree (AA/AS) or equivalent or equivalent combination of education and experience.
• Valid driver's license.
• Working knowledge of Microsoft Office or similar software.
• Able to lift boxes up to 25 pounds

Preferred Qualifications:

• Ability to accurately index and maintain records and files.
• Familiarity with records digitization and electronic document management systems.
• Familiarity with the Public Records Act and other local, state, and federal laws relating to the maintenance, retention, and release of a wide variety of records and information.
• Familiarity with the organization and functions of city government.

The City of Charleston is firmly committed to Equal Employment Opportunity (EEOC) as a fundamental policy to be implemented and observed in our daily operation.