Student Office Assistant for Academic Advisor

Department:

Special Instructions to Applicants:

When applying you will be required to attach the following electronic documents:

• A Resume/vita
• A Cover Letter indicating how your qualifications and experience have prepared you for this position

For additional information please contact: Melissa Millhollin at

We are an Equal Opportunity Employer including disability protected veteran and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note:All job offers are contingent upon Human Resources final approval

Job Description:

This recruitment will be used to fill one part-time (a maximum of 24 hours per week) student office assistant for academic advisor position for the department of Agricultural Education Communication and Sciences at Oregon State University (OSU).

Position Duties:

80% Administrative Support:

• Data Entry: generate spreadsheets compiling or monitoring data for academic advisor (Example: Collecting information about advising appointments)
• Creating and formatting documents spreadsheets and presentations
• Update department-level forms (Example: internship application form)
• Creating flyers handouts and communication template
• Assist with preparation of orientation materials
• Reviewing/summarizing student forms (Example: registration hold removal request form)
• Supporting email inbox management and routing student inquiries
• Responding to student inquiries (Example: prospective student inquiries to add a minor request a major change)
• Assisting with website or online resource updates
• Organizing and maintaining shared resource folders
• Managing appointment scheduling and calendar coordination
• Connect with academic advisor to accomplish other daily tasks/special projects as needed

10% Event Support: planning material organization setup (Example: assist at CAS recruitment events such as Ag. & Natural Resource Day)

10% Receptionist Duties: support students/visitors by answering their inquiries in-person and via email.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their this position students learn and build vital career-readiness skills in the primary areas below:

Communication Technology Professionalism

Qualifications:

Full Employment Eligibility Requirements can be found here: be academically enrolled in a high school community college or university and pursuing a program or course of study

• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered full-time by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS) and must be provided to the Student Employment Center.

Required Qualifications:

• Available to work fall 2026 through spring 2027 with the option to continue working the next academic year if still a student and performing well
• Must be able to work at least 8 hours/week (Monday-Friday 8:00 am 5:00 pm)
• Must be reliable and adhere to an assigned long-term work schedule
• Commitment to ensuring student privacy and confidentiality
• Demonstrates attention to detail and independent work style
• Demonstrated strong communication skills
• Ability to prioritize and multitask
• Ability to learn new software

Preferred Qualifications

• Has attended Oregon State University for at least three terms
• Experience with Microsoft office suite programs (Outlook Excel Word)
• Current student at Oregon State University in the College of Agricultural Sciences

Working Conditions/Schedule: