Executive Assistant I

Location: 1301 Avenue of the Americas, New York, New York Overview Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handles confidential information discreetly and professionally. Responsibilities Calendar management for multiple executives, including scheduling meetings, trips, and coordination of internal and external appointments. Coordinate travel arrangements, booking multi‑segment trips, and handling last‑minute changes. Prepare and distribute correspondence, expense reports, and meeting materials. Organize meeting rooms, video conferencing, and proper room setup. Assist with HR related tasks such as onboarding/offboarding new hires, system access, timecards, purchasing and expenses. Maintain confidentiality of sensitive information and documents. Collect, compile, and analyze moderately complex data for reports and presentations. Perform day‑to‑day office operations and compose written communications as needed. Assist with special projects for events, new processes, or presentations. Execute other duties as assigned, with flexibility to adapt to changing needs. Qualifications High School Diploma or equivalent experience. Minimum 5 years of relevant experience supporting executive management. Strong working knowledge of Word, Excel, PowerPoint, Outlook, and Microsoft Teams. Preferred knowledge of Workday, CWT (travel system) and Salesforce. Reliable, proactive, and self‑motivated with high‑level problem‑solving skills. Excellent written and verbal communication; ability to engage with Executive Level Management. Strong organizational and time‑management skills; exercise sound judgment, discretion, and confidentiality. Ability to manage multiple calendars and projects simultaneously in a fast‑paced, high‑pressure environment. Works independently on routine and complex matters, taking initiative and prioritizing needs. Work Location Hybrid – 4+ days a week in office. Compensation and Benefits Base hourly rate: $25.00 – $38.46, with incentive compensation that may include production, commission, and/or discretionary incentives. Eligible for the company’s benefit package. Equal Employment Opportunity Statement KeyBank is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law. Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing View email address on click.appcast.io. #J-18808-Ljbffr