Executive Secretaries and Administrative Assistants

Executive Secretaries And Administrative Assistants

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Location: Albany, NY 12206

Job Timings: Mon-Fri Pay: USD20/hr- USD23/hr

Position summary: Provides administrative support to Division leadership by managing records, schedules, communications, and compliance activities while supporting projects and ensuring efficient daily operations.

Key Responsibilities:

• Administrative oversight of Division file management.
• Developing and coordinating retention and archival schedule
• Ensure compliance with retention policies, digitizing files as needed.
• Maintain confidentiality with all sensitive and confidential materials.
• Scheduling meetings with internal and external stakeholders, organizing and analyzing incoming communications and files.
• Managing daily schedule for Division Leadership, ensure no conflicts on calendars and prioritize meetings as needed.
• Managing communications deadlines and organize materials for review, running reports in multiple different systems as needed.
• Completing required state forms needed for submission of paperwork.
• Assist with multiple projects within the Division, including space management and consolidation.
• Successful candidates should be dependable, highly motivated, detail-oriented, and comfortable working autonomously in a fast-paced environment with senior leadership of the Division.
• Successful candidates should be able to multitask and be flexible in moving from assignment to assignment as deadlines and priorities change rapidly.

Minimum Qualifications:

• 3 years of experience working with SharePoint, networks, shared drivers, or servers.
• Ability to work independently and also contribute to a team.
• Ability to maintain confidentiality;
• Strong organizational and time-management abilities.
• Comfort with speaking on the phone;
• Ability to reconcile projects, audit for consistency, completeness and accuracy;
• Ability to develop tiered filing management (folders) to represent proper organization of documents.
• Familiarity working in electronic databases.

Preferred Qualifications:

• Experience providing executive-level administrative support in a government or healthcare environment.
• Experience coordinating meetings and travel logistics across multiple stakeholders or agencies
• Experience preparing a variety of correspondence, reports and other written material;
• Experience managing electronic communications;
• Comfort with data entry and maintaining paper and electronic filing systems.

Skills:

• Microsoft Office 365
• Outlook, Teams
• SharePoint, Word
• Excel
• PowerPoint

Application Process:

• Resume Review
• Initial discussion
• Video Screening
• Client Interview

Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.