Administrative Assistant/Front Office Receptionist

Job Description

Job Description

The Administrative Assistant/Front Office Receptionist plays a key role in managing front office operations within a large team environment. This position supports the smooth functioning of daily office activities by handling reception duties, coordinating appointments, managing correspondence, and assisting with event coordination and project documentation. Reporting to the Office Manager, HR Manager, or Operations Manager, this role demands strong organizational and multitasking skills to effectively support both staff and visitors without any travel requirements.

Responsibilities

• Manage reception area and greet visitors professionally
• Schedule and coordinate appointments and meetings
• Handle incoming calls and direct them appropriately
• Prepare and organize documents and correspondence
• Maintain accurate data entry and record keeping
• Manage office supplies and reorder as necessary
• Support meeting setup and information distribution
• Assist with event coordination and project documentation
• Facilitate customer follow-ups and general office tasks

Preferred Qualifications

• 1+ years experience in administrative support
• High school diploma or equivalent
• Proficient in Microsoft Office Suite
• Skilled in calendar management and scheduling
• Strong customer service and communication skills
• Excellent organizational and multitasking abilities
• Accurate data entry and problem-solving skills
• Effective time management and interpersonal skills