Office Manager and Administrator

Job Description

Job Description

Who We Are

We're Bizzy - on a mission to Energize Bizzy People through great-tasting, craft beverages with effective benefits. We're building a billion-dollar brand at retail by 2034, and we're well on our way as the fastest growing company in the category. If you're the kind of finance leader who loves building scalable systems, sweating the details, and helping a high-growth team make better decisions - keep reading.

 

The Role

Bizzy Coffee is looking for an Office Manager & Administrator to join our growing team that shares our company's core values.

This role will serve as the face of Bizzy Coffee while ensuring seamless administrative coordination.

This individual plays a critical role in maintaining a welcoming office environment and supporting accurate, timely invoice management.

To succeed in this role, you should be highly organized and detail-oriented.

You should be confident coordinating across teams, managing multiple priorities, and handling administrative tasks in a fast-paced environment.

 

This role is 100% onsite. We build things together, in person.

 

What You'll Do

Office Management (7AM to 4PM; in-office hours required)

Reception Leadership: Provide consistent coverage of the front entrance. Greet every guest (vendors, partners, candidates) with a "5-star" professional demeanor and a positive first impression.

Morning Readiness: Ensure the office is "show-ready" by 8:00 AM. This includes turning on lights in the Brew Lab, organizing conference rooms (chairs pushed in, trash removed), and stocking fridges.

Security & Vetting: Enforce the "Appointment-Only" policy. Verify all visitors against the Bizzy Guest calendar, manage the visitor iPad login system, and ensure no unauthorized individuals or solicitors enter the facility.

Communication Hub: Serve as the central contact for office-related inquiries, relaying critical information regarding maintenance, deliveries, or guest arrivals to the relevant staff members.

Kitchen & Breakroom Care: Manage Bizzy’s cleaning service. Keep common areas tidy throughout the day.

Supply & Event Management: Audit and order office supplies weekly. Coordinate catering and meal setup/cleanup for all internal company events or training sessions.

Temporary Employee Management: Serve as a liaison between Bizzy’s production team and temporary staffing agencies to aid in training and coordinate daily temporary employees.

Sales Sample Ownership: Fully own the sales sample program. This includes receiving requests, physical packing/shipping of beverage samples, and tracking inventory to ensure the sales team is always equipped to win new business.

Shipping & Receiving: Manage all incoming mail and small-parcel deliveries. Ensure items reach their internal recipients promptly.

Administrative Responsibilities

Invoice Processing:

Oversee and execute the end-to-end processing of customer invoicing, ensuring timely execution.

Miscellaneous Administrative Tasks:

aid in possible order entry, data entry or other administrative duties as assigned

Who You Are

· Wildly Ambitious - You set big goals, push for greatness, and never stop looking for ways to improve.

· Dream Team player - You bring positive energy, communicate openly, and make the people around you better.

· Five Star executor - You care about the craft. You don't ship mediocre work.

· Consumer obsessed - You go above and beyond to understand what your consumer wants - and you deliver it.

 

Qualifications

• High school diploma or general education degree (GED)

• Strong organizational skills with high attention to detail

• Excellent verbal and written communication skills

• Customer-service mindset with a professional demeanor

• Ability to multitask and manage competing priorities

• Experience with order entry systems and ERPs preferred

• Bilingual (Spanish/English) read & write required.

 

Why Bizzy

We're craft beverage people with massive ambitions - a billion dollars at retail by 2034. We're a tight-knit team that cares deeply about what we make, how we show up, and who we build with. This is a chance to own the accounting foundation behind a national brand entering its next stage of scale. If that energizes you, we want to meet you.

 

This is a full-time, 100% onsite role based at our corporate HQ in Minneapolis, MN.

 

Benefits

· Health, dental, short-term disability, and vision coverage

· 401(k) with 4% company match

· $26.00-$30.00 Per Hour

· PTO, sick days, and paid holidays

· Unlimited cold brew coffee (obviously)

Background check is required for this position!

DEI-EEO Statement

Bizzy Coffee is an inclusive Equal Opportunity Employer. We celebrate diversity and consider all applicants without regard to race, color, ethnicity, religion, national origin, gender, gender identity or expression, sexual orientation, mental or physical disability or veteran status, or any other characteristic protected by law.

 

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