Document Control & Training Specialist

Job Description:

• The Document Control and Training Specialist will provide global EHS documentation and training system management and support.
• Responsible for processing/publishing Global EHS documents (policies/procedures/tools) into company documentation systems working with Quality Document Center processes and global program owners including the integrated systems (i.e.: OneVault, ComplianceWire, SharePoint).
• Support managing day-to-day activities and improvement projects related to managing the Global EHS document management process using Veeva Vault Quality Documents and Training modules.
• Assist document owners with their procedure writing/editing, ensuring compliance with required document formats using Microsoft Word Styles.
• Perform Quality Systems Document Management administrative tasks in Veeva Vault as documents progress from draft to approval.
• Assist document owners with editing/formatting their standards and procedures, ensuring documents are appropriately written.
• Field questions regarding Vault Quality Documents workflows and minimum review/approver requirements.
• Review uploaded documents to ensure document metadata is appropriate and complete. For EHS training curriculum used enterprise-wide, with input from the training course SME; Update the Computer Based training curriculum slide decks; Upload it within the EHS Training Platforms and ensure proper linkage to OneVault and Compliance Wire.
• Running training reports in ComplianceWire.
• Complete various administrative duties, as assigned.
• Shift: Monday to Friday 8-5PM; Hybrid is allowed M/F remote, T,W,Th in office

Qualifications:

• Associate Degree
• 1-3 years' experience required (3+ preferred)
• Working knowledge with OneVault.
• Working knowledge with EHS Training System, Compliance Wire, and documentation management
• Working knowledge of Microsoft Office Suite - Word, Excel, PowerPoint, Outlook
• Experience in training content development
• Good verbal and written communication skills
• Good organization and time management skills
• Requires flexibility with changing priorities.

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first of the month following at least 1 calendar year after employment begins.

Synectics is an equal opportunity employer.