Receptionist/Office Assistant

Administrative/Office Services Team Member

Stantec's Austin office is currently seeking a motivated, resourceful, and committed individual to contribute to the growth and success of the Administrative/Office Services Team. As an essential member of the team, you will provide various administrative and office services support to a diverse and talented team of engineers and architects designing critical infrastructure projects around the world.

The successful candidate must have experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, hold strong organizational skills with the ability to focus on multiple tasks and changing priorities, anticipate the needs of the office and staff, and have confidence in dealing with a wide range of internal and external clients and personalities.

This position is a full-time in-person role (40hrs/week) Monday through Friday, 8 AM to 5 PM, at our West 6th Street, Austin office location.

Your Key Responsibilities:

• Provide front desk and reception coverage greet and serve as the primary point of contact for employees, visitors, vendors, and callers.
• Ensure reception area is kept tidy and professional.
• Coordinate visitor management activities, office security requirements, and Health & Safety protocols.
• Support meetings, events, Lunch & Learns, and office activities, including scheduling, logistics, room setup, and catering coordination.
• Administer office space management, hoteling, parking, and workplace systems while assisting employees with workspace-related needs.
• Coordinate onboarding, employee transfers, seating arrangements, and workplace transitions.
• Liaise with property management, building services, vendors, and service providers to address facility and operational needs.
• Manage office supplies, mail, deliveries, shipping, records, and general administrative support.
• Support office communications, process improvements, and administrative initiatives that enhance office operations and employee experience.
• Perform other administrative and operational duties as assigned.

Your Capabilities and Credentials:

• Strong communication, customer service, and interpersonal skills.
• Excellent organizational and time-management abilities, with the capacity to manage multiple priorities simultaneously.
• Self-motivated with strong follow-through and attention to detail.
• Ability to work independently and collaborate effectively with employees at all levels.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using business and administrative systems, databases, document management, and workplace technologies.
• Strong problem-solving skills, sound judgment, and ability to escalate issues appropriately.
• Ability to create clear communications, procedures, and administrative resources.
• Adaptability and a positive, service-oriented approach in a fast-paced office environment.
• Ability to lift up to 25 pounds as required.

Education and Experience:

• High School Diploma or equivalent.
• Minimum of five (5) years' experience working in a professional office environment.
• Typical office environment working with computers and remaining sedentary for long periods of time.