Office Administrator

Job Description

Job Description

Description:

At First Choice Coffee Services, we’re on a mission to fuel workplaces across the nation with unbeatable customer service and top-quality office coffee solutions. For nearly 50 years, we've proudly served businesses throughout the U.S., delivering premium coffee experiences right to their break rooms.

We're currently seeking an Office Administrator to join our growing team!

Why Join Us?

• Be part of a trusted, established company
• Enjoy a supportive, team-oriented work culture
• Take pride in helping businesses stay fueled and focused

Bring your drive, reliability, and commitment to excellence—and let’s brew success together!

What you’ll be doing? – The Role

The Office Administrator oversees the day-to-day office operations and supports the company’s insurance claims functions. This role includes coordinating office activities, managing auto and property liability insurance claims, and serves as a liaison between internal departments.

ESSENTIAL DUTIES/RESPONSIBILITE S

Office Operations

• Oversee daily office operations, including supplies, equipment maintenance and facility management.
• Respond to and route incoming corporate phone calls and emails, ensuring timely, accurate, and professional communication.
• Greet and assist walk-in visitors, ensuring compliance with company visitor policies, check-in procedure.
• Maintain kitchen and show rooms including monitoring supplies, cleanliness and restocking needs.
• Manage office supplies inventory, including ordering, organizing, and tracking usage.
• Organize and maintain the supply room to ensure accurate inventory level, proper storage, and easy access to materials.
• Coordinate and organize monthly staff luncheons, including scheduling, ordering and arranging food delivery or pickup.
• Coordinate all mail-related activities, including sorting, distributing, and forwarding incoming mail to appropriate recipients.

Administrative Operations

• Input and update data in various systems and databases.
• Generate reports and maintain accurate records for team use.
• Assist in special projects and events as assigned.
• Maintain and update company records, databases, and filing systems.
• Prepare and distribute internal communications, and reports as required.

Insurance Claims Management

• Manage the end-to-end process of auto and property liability insurance claims.
• Collect, review, and file documentation related to incidents, including police reports, photos, and witness statements.
• Serve as the primary point of contact for insurance providers and adjusters.
• Coordinate with departments to ensure timely submission of claims and accurate documentation.
• Maintain accurate records of all claims and prepare reports for management.

What’s in it for me? – The Benefits

• Hourly rate between $ 25.00-27.00
• 401(k) and company matching
• Medical, Dental and Vision Insurance
• Employee Assistance Program
• Life insurance
• Paid vacation and sick time
• 9 paid holidays

What you’ll bring – The Person

• High School diploma or equivalent
• Proven administrative experience
• Excellent analytical and problem-solving skills.
• Strong organizational skills and ability to multi-task and complete projects on time.
• Excellent communication skills

Daiohs USA is committed to providing all applicants and employees equal employment opportunities when it comes to hiring, job assignments, compensation, benefits, training, and all other work-related matters. Personnel decisions at Daiohs are made without considering someone’s legally protected characteristics, such as their race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, marital status, age, national origin, ancestry, citizenship, physical or mental disability, genetic information or characteristics, diagnosis or history of cancer, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.