Program Coordinator II Parole Board - Executive Coordinator

Position: Program Coordinator II
Location: Natick, MA
Duration: 6.5 Months (01760)

Job Summary

The Executive Coordinator provides high-level executive and administrative support to the Parole Board Chair and Board Members. Responsibilities include managing daily operations, coordinating meetings, liaising with government agencies and stakeholders, preparing reports, and handling confidential matters with discretion. The role also provides guidance and task coordination to the Executive Assistant.

Key Responsibilities

• Manage the Chair’s calendar, emails, communications, phone calls, visitors, meetings, and travel arrangements.

• Serve as a liaison between the Chair, Board Members, government agencies, law enforcement, vendors, and external stakeholders.

• Coordinate meetings, events, committees, training, and executive sessions related to parole decisions.

• Handle confidential employee, union, disciplinary, grievance, investigation, and settlement-related documents.

• Assist with developing, reviewing, and updating Parole Board policies, regulations, and procedures.

• Prepare agendas, briefings, presentations, reports, and documentation for meetings and legislative hearings.

• Organize and maintain records in compliance with agency policies and state laws.

• Provide executive support to Board Members and coordinate priorities with the Executive Assistant.

• Exercise sound judgment, maintain confidentiality, and perform other related duties as required.

• Travel or attend meetings outside regular business hours when necessary.

Required Skills and Competencies

• Knowledge of administrative processes, work simplification, report writing, and preparation of charts, graphs, and tables.

• Ability to interpret and apply laws, regulations, policies, and procedures.

• Strong analytical, organizational, recordkeeping, and problem-solving skills.

• Excellent written and verbal communication skills.

• Ability to prepare reports, organize information, follow and communicate instructions, and maintain accurate records.

• Leadership and supervisory skills, including work assignment, performance review, training, and team coordination.

• Strong interpersonal skills, professionalism, tact, and the ability to build effective working relationships.

• Ability to adapt to changing priorities, exercise sound judgment, and handle confidential information discreetly.

Minimum Qualifications

Applicants must meet one of the following:

• Option A: At least 3 years of full-time (or equivalent part-time) professional, administrative, or managerial experience in business administration, business management, or public administration, involving program management, administration, coordination, planning, or analysis.

• Option B: An equivalent combination of qualifying experience and education substitutions listed below.

Education Substitutions:

• Bachelor’s degree in business administration, business management, or public administration: substitutes for up to 2 years of required experience.

• Graduate degree in business administration, business management, or public administration: may substitute for the required experience.

• Bachelor’s or higher degree in another field: substitutes for up to 1 year of required experience.