Program Coordinator II - Executive Coordinator

Skills:

Executive Support, Calendar & Email Management, Program Coordination, Meeting & Event Planning, Report Writing, Document Management, Confidential Records Handling, Stakeholder Communication, Policy & Procedure Development, Microsoft Office, Organizational Skills, Supervisory Skills.

The Massachusetts Parole Board is seeking an experienced Executive Coordinator to provide high-level administrative support to the Chair and Board Members. Responsibilities include calendar and email management, coordinating meetings and events, preparing reports and presentations, maintaining confidential records, supporting policy development, and communicating with internal and external stakeholders. The ideal candidate will have excellent organizational, communication, and documentation skills, strong judgment, and the ability to handle sensitive information confidentially.

Key Responsibilities

• Manage the Chair’s calendar, emails, phone calls, appointments, and travel arrangements.
• Coordinate meetings, events, committees, and Board Member training.
• Prepare reports, presentations, briefings, and official documents.
• Maintain confidential personnel records and communications.
• Assist with policy, regulation, and procedure development.
• Organize and maintain records in accordance with agency policies and state laws.
• Coordinate with government agencies, legal teams, vendors, and other stakeholders.
• Provide administrative support to the Chair and Board Members.

Required Qualifications

• At least 3 years of relevant professional experience in business administration, public administration, program management, coordination, planning, or analysis, or an equivalent combination of education and experience.
• Strong executive administrative and organizational skills.
• Excellent written and verbal communication skills.
• Experience preparing reports, presentations, and maintaining records.
• Ability to handle confidential information with discretion.
• Strong judgment, problem-solving, and interpersonal skills.
• Knowledge of supervisory principles and practices.