Project Coordinator - Architecture Firm

Waggonner & Ball, a Moffatt & Nichol Design Studio, is actively seeking a Project Coordinator to join our New Orleans office. Waggonner & Ball is an internationally respected urban planning, design, and architecture firm with an interdisciplinary practice committed to creating resilient landscapes, buildings, and communities. Our projects span all scales from buildings and sites to regions with a focus on water, culture, and history. Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in the transportation complexities associated with the movement of freight. For the 5th year in a row, Moffatt & Nichol is Ranked #1 in Engineering News-Record for Marine & Port Facilities in the U.S. Additionally, our firm consistently ranks in the Top 100 Pure Designers in the US and the Top 50 Designers in International Markets. Moffatt & Nichol's professional staff includes engineers, planners, economists, visualization designers, architects, landscape architects, and scientists who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm’s hallmark in several primary practice areas – ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.Together, we deliver beautiful, holistic solutions to the most critical climate challenges of our time. Duties and Responsibilities:Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Document proofreading and editing Compile, create, revise, format and edit documents using Microsoft Office Products. QC check data, tables, formulas and formats within spreadsheets for accuracy. Organize and support regular technical meetings, assist in note taking Ability to identify and recognize when assistance would benefit the team; be proactive Train Project Assistants Pursuit support:BST10 Smart Client:Setup opportunity with assistance from Project Director (PD), Project Manager (PM) and/or Project Administrator (PA)Setup pursuit numbersDeveloping and updating project plates for marketing.Writing and updating resumes for specific pursuits.Assist PM maintaining JV agreements and preparing modifications throughout project or contract.Project Setup:BST10 Smart ClientSetup Project number in BST with assistance from PD, PM, Project Financial Analyst (PFA) and/or PASetup budget worksheets with assistance from PD, PM, PFA and/or PADevelop resource plans with assistance from PD, PM, PFA and/or PAMaintain on-call contract sheet, maintain costing sheets with correct rates for team to use for cost estimates, track overall contract budget.For each project, setup vendors and subcontractors by organizing, obtaining and submitting the following: Project execution support:Organize and set up project meetingsMaintain electronic files (Q drive folders)Prepare meeting notes and distributePrepare transmittals Assist PM in the review of subcontractor invoices, review of the prebills, preparing progress reports, both financially and project relatedOnline delivery of large project files via Newforma system Assistance with QMS items: project folder set-up and maintenance, preparation of Project Plans and Project Quality PlansCommunications with Project Team (Client, subconsultants, etc.) – Following up with ClientsProject ClosureAssist PM with project closure report and closure activities. Coordinate and archive closed projects and files according to procedureBid SupportAssist PMs as needed with creation of bid documents utilizing M&N & client templates, advertisement, distribution of Addenda and project documents to bidders, pre-bid meeting room set up & recording of bidsConstruction SupportReceive and process construction RFIs and submittals, work with PM to collect input, edit and issue responses, update status log, and archive final documentation. Work with PM & IT to set up new projects in NewformaSet up new projects in NewformaCloseout Documentation and Archiving: Request, receive and file closeout documents from Contractors throughout the project to ensure submittal complianceOrganize and assemble project documents for turnover to the client at the end of the projectPrepare and assemble client specific final project closeout reportsCoordinate and archive closed projects and files according to procedureOther Duties:Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Qualifications:Bachelor’s Degree in a related field or relevant experience5 to 10 years of experience in Project Administration5+ years of experience working in Engineering or Construction ServicesExperience with A/E contract and termsExcellent communication skills and able to meet deadlines in a dynamic environment with multiple project responsibilitiesSelf-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed teamMicrosoft Office Professional skills with intermediate proficiency in Word, Excel and PowerPointProficiency with Adobe Acrobat Professional, Bluebeam, Newforma, Microsoft Windows, Explorer, Teams and ZoomExperience with BST or similar ERPAll new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171Waggonner & Ball, a Moffatt & Nichol Design Studio, uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hirePhysical Requirements:Work is generally performed in an office or client office setting. Ability to use standard office equipment is required. Employment Benefits:At Moffatt & Nichol and Waggonner & Ball, we genuinely care about our team and strive to create a warm, welcoming environment. We’re excited to offer a range of great benefits and cover many costs to support you. Here are some highlights:We offer a comprehensive, highly competitive benefits package with low employee contributionsFamily coverage is available Low-deductible plan available Generous HSA match to help manage healthcare expensesStay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fit Features include: monthly one-on-one sessions with nutritionists, access to a Healthwise Pharmacist, mindfulness apps like The Calm and BetterHelp, and moreFree and confidential Employee Assistance Programs for counseling and support Generous Paid time off (15 to 25 days based on experience level), Paid Holidays (7), and a floating holiday401(k) match to help you reach your financial goalsExcellent Life Insurance coverage, fully paid by the company You may also have the option to further your education with our comprehensive Tuition Reimbursement Program Plus, there are plenty of training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and so much moreAnd because we care about all members of your family, we offer Pet Insurance to look after your furry friendsMoffatt & Nichol’s EEO Statement:As a global business, Moffatt & Nichol and Waggonner & Ball, a Moffatt & Nichol Design Studio relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions® serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We continuously seek talented, qualified employees in our world-wide operations regardless of race, color, sex/gender, including gender identity and expression, sexual orientation, pregnancy, national origin, religion, disability, age, marital status, citizen status, protected veteran status, or any other protected classification under country or local law. Moffatt & Nichol is proud to be an Equal Employment Opportunity/ Affirmative Action Employer/ Federal Contractor desiring priority referrals of all protected veterans for job openings.EEO is the LAWIf you need more information or require special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at View phone number on click.appcast.io or TTY/TDD users please call 711.