Administrative Associate II

Administrative Associate II (S)

This Administrative Associate II provides direct records storage services to state government agencies. This employee is part of a work unit responsible for conducting the day-to-day operations of the State Records Center's three facilities. All Administrative Associate IIs are expected to handle a proportion of the work of the unit as defined in annual work plans. The unit processes approximately 5,000 individual files through reference services, and approximately 15,000 boxes through transfer, shelving, and disposition per year. They provide services to state government employees and the general public over the phone, by email, and in person on a daily basis. They assist with facility management, including security. All staff members are responsible for maintaining the integrity and confidentiality of records in section storage.

Key Responsibilities include but are not limited to:

• Assists in receiving records from state agency offices by receiving, preparing, and delivering orders for transfer supplies (boxes, tape, and labels), going to Raleigh-based offices to pick up records, and by receiving deliveries from offices located outside Raleigh.
• Provides related services at request to the Records Description Unit when it receives local government records. Once the records are received, the employee is responsible for shelving the records according to established procedures.
• Provides access to the records in storage, primarily to the agency that created the records, and occasionally to authorized third parties.
• Replaces records that have been pulled out of storage for use (refiles), and places records newly found by the creating agency that were not transferred originally (interfiles).
• Assists with the identification and removal of records approved for destruction or transfer to the custody of the State Archives.
• Provides guidance to records creators, specifically on matters of preparing records for storage, retrieval (and return to storage), and disposition.

Position/Physical Requirements

• Must be available to work the schedule of Monday - Friday 8:00am - 5:00pm.
• Must have the ability to perform a high degree of physically demanding work with or without reasonable accommodation on a daily basis and for extended periods, including lifting, carrying, pushing, pulling, shelving, retrieving, and moving records boxes weighing up to 50 pounds. Work may involve moving large quantities of boxes, including approximately 1,000 boxes in a day, and working from floor level to heights exceeding 10 feet.
• Must be able to safely operate and maneuver vehicles and material-handling equipment, including a two-ton truck, manual and motorized pallet jacks, and fully loaded carts weighing up to 500–1,750 pounds, including in confined spaces, loading docks, and other tight areas.
• Must be able to work safely and effectively in crowded, dusty, and minimally environmentally controlled conditions, including indoor and outdoor environments, and to follow established safety procedures when performing physical work and operating equipment.
• Must have a valid driver's license issued from within the United States or be able to obtain one within 90 days of employment.
• Must have or have the ability to obtain safety training on equipment, as required.

This position is located at:

215 N. Blount St.

Raleigh, NC 27601

Minimum Education and Experience

High school or General Educational Development (GED) diploma AND one year of administrative experience; OR an equivalent combination of education and experience.