Procurement Specialist

Job Description

Job Description

We are looking for a Procurement Specialist to support purchasing operations and office coordination for a Long-term Contract position based in Edgewater, Maryland. This role focuses on securing the goods and services needed for daily operations while helping maintain organized, efficient business office activities. The ideal candidate brings sound judgment, strong vendor management skills, and the ability to communicate purchasing processes clearly across departments.

Responsibilities:

• Oversee day-to-day purchasing activity to obtain supplies, equipment, and services that support organizational needs while promoting cost-effective spending.

• Source vendors, compare options, and negotiate favorable terms for items such as office products, furniture, and service agreements.

• Prepare, track, and maintain purchase orders and related procurement records to ensure accurate documentation and timely fulfillment.

• Partner with department leaders to understand operational needs and provide guidance on purchasing timelines, processes, and requirements.

• Develop, organize, and reinforce procurement procedures so that purchasing activity remains consistent, compliant, and well documented.

• Deliver training and practical support to staff members on purchasing practices, approval steps, and proper use of procurement tools.

• Monitor inventory-related purchasing needs and coordinate distribution of ordered materials to help maintain business continuity.

• Experience supporting corporate procurement activities, including buying processes, purchase orders, and vendor coordination.
• Working knowledge of procurement policies, purchasing controls, and standard documentation practices.
• Demonstrated ability to negotiate pricing and service terms with vendors to achieve value-driven outcomes.
• Strong communication and interpersonal skills, with the ability to work effectively with staff, managers, and external suppliers.
• Ability to train others on purchasing procedures and explain process requirements in a clear, practical manner.
• Proficiency with personal computer applications, data entry, and QuickBooks or similar business software.
• Strong attention to detail, sound organizational skills, and the ability to handle confidential information appropriately.