Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day invoice and vendor administration for our Newport, Rhode Island client. This role is ideal for a candidate with a bachelor's degree in accounting, as well as 1+ years of accounting experience, or accounting internships.

Responsibilities:

• Review incoming expense invoices for completeness, accuracy, and timely processing.

• Investigate invoice exceptions and reconcile discrepancies that prevent items from moving through the payment workflow.

• Enter invoices manually when needed and ensure transactions are routed correctly for approval.

• Create and maintain vendor records, including setting up new suppliers and updating supporting documentation.

• Manage accounts payable reports, tracking files, and departmental records to keep information current and accessible.

• Support the AP Manager with daily priorities, special requests, and administrative follow-up as needed.

• Coordinate overnight package preparation and processing related to accounts payable operations.

• Contribute to monthly close activities by organizing records and preparing account analysis when requested.

• Verify that invoices are assigned to the correct general ledger expense categories and reflect accurate inventory updates.

• Provide onsite administrative support in the Newport, Rhode Island office, including document filing and copying.

• Bachelor’s degree in Accounting, Finance, or a related field.
• At least 1–2 years of experience in accounts payable or a similar accounting support role.
• Strong working knowledge of invoice processing, invoice coding, and vendor file maintenance.
• Advanced Microsoft Excel skills, including the ability to manage and analyze financial data efficiently.
• Experience using databases or financial systems to maintain accurate records and workflow activity.
• High level of attention to detail when reviewing documents, entering data, and preparing reports.
• Ability to manage multiple priorities and perform effectively in a fast-paced work environment.