Administrative Assistant

Job Description

Job Description

• Physical presence in the Golden, CO office.
• Communication and Correspondence. Answering phones: Greeting callers, taking messages, and routing calls to the right people.
• Managing email: Reading, sorting, and replying to routine messages.
• Writing documents: Drafting memos, letters, emails, and reports.
• Scheduling and Organization Managing calendars: Scheduling appointments, booking meetings, and preventing double-booking.
• -Assist with company events, lunches, and employee activities
• Maintain a professional, welcoming, and organized office environment that reflects the firm’s brand and culture
• Handling mail: Sorting incoming mail, preparing packages, and sending faxes.
• Maintaining files: Organizing both physical and digital document systems.
• Office Management and Support, Ordering supplies: Tracking inventory and buying office supplies or snacks.
• Travel planning: Booking flights, hotels, and rental cars for staff.
• Meeting prep: Setting up rooms, taking meeting notes, and preparing presentations.
• Basic bookkeeping: Handling expense reports, invoices, and basic data entry.

 

Qualifications:

• High school diploma or equivalent required; additional education or certification in office administration is a plus.
• Work in the  Golden, CO Office
• Proven experience in an administrative role or similar position is preferred.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Proficient in using computer software programs such as Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Attention to detail and accuracy in performing clerical tasks.
• Effectively understand the balance between quality and time.
• Strong problem-solving skills and ability to work independently and as part of a team.

\nCompany Description

Company Description