Operations Administrative Coordinator - Gainesville Inland Port

Operations Admin Coordinator

Under the supervision of the Assistant Manager, the Operations Administrative Coordinator performs a variety of administrative duties related to container handling operations, payroll, and employee-related matters. Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors.

Performs a variety of clerical duties such as filing, mail distribution, copying, answering the telephone, and processing shipping orders. Keeps time cards for hourly paid personnel, and maintains familiarity with policy relating to shift work, overtime, benefits, etc. Serves as the Customer Experience Center for the Gainesville Inland Port. Enters and facilitates orders into the NAVIS system and other terminal management systems based on a variety of customer requests. Verifies orders are complete with information before processing. Communicates verbal orders to yard operators and maintenance personnel. Processes service orders for billing submissions (dig moves, stack relocations, gate overtime, etc.). Adjusts computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, etc. Reports and corrects discrepancies between physical and computer inventory. Coordinates the movement of all containers within the Gainesville Inland Port. Performs error resolution on containers. Coordinates and plans import/export/empty containers for efficient yard and rail operations. Performs detailed research and assists in testing new computer procedures and screens. Willing and capable to train other administrative personnel as needed. Performs other duties as assigned Complies with all policies and standards.

Knowledge, Skills, & Abilities Daily work assignment changes will be implemented at management's discretion. Cross-training will be ongoing for assistance in such an event. Typing ability required. Some training in general office procedures necessary. Ability to handle fast pace/stress daily. Ability to quickly analyze problems and take initiative. Must be able to communicate professionally with customers and employees. Ability to work shift work, weekends, holidays, and overtime as required. Ability to learn to operate the GPA computer systems, as well as new technologies or other operating systems that may be required. Ability to interact and communicate effectively and professionally with the GPA staff on all levels of administration, including immediate supervisor, management, and peers required.

Familiarity with operations of shipping industry Preferred Education Required High School Diploma or equivalent Preferred Bachelor's Degree in business or related field Licenses & Certifications TWIC - Transportation Worker Identification Credential Required Upon Hire Driver's License - Valid state driver's license Required Upon Hire

Mission: To empower entrepreneurs, strengthen industries, sustain communities, and fortify families by relentlessly striving to accelerate global commerce.